Dynamic Litigation Administrative Specialist

Spencer Fane LLP; New York (NY); On-site; USD 60,000 - 67,000; Full time

Job summary

Spencer Fane LLP in New York, NY seeks a Legal Administrative Assistant (Litigation) to support multiple attorneys with confidential secretarial tasks and administrative duties. The role includes billing, time entry, document preparation, scheduling, and travel arrangement in a fast-paced setting.

The ideal candidate has at least three years of legal administrative experience, familiarity with litigation, and strong MS Office skills.

Qualifications

• Three years of administrative assistant experience required.
• Experience in a legal environment preferred; litigation experience preferred.
• Proficiency with Microsoft Office and document management systems.

Responsibilities

• Interact with staff and attorneys in a fast-paced environment, under pressure.
• Deliver excellent client service with discretion and confidentiality.
• Proactively assist other LAAs and timekeepers as needed.
• Coordinate with other shared services departments.
• Develop project timelines and prioritize deadlines.
• Manage incoming/outgoing electronic communications (phone, email, fax).
• Schedule and coordinate conference rooms and logistics.
• Maintain client files and document management system.

Skills

Administrative support

Time management

Communication

Confidentiality

Team collaboration

Prioritization

Attention to detail

Education

Some college

Tools

Microsoft Office

Document management systems

Adobe Acrobat

Job description

Spencer Fane LLP in New York, NY seeks a Legal Administrative Assistant (Litigation) to support multiple attorneys with confidential secretarial tasks and administrative duties. The role includes billing, time entry, document preparation, scheduling, and travel arrangement in a fast-paced setting.

The ideal candidate has at least three years of legal administrative experience, familiarity with litigation, and strong MS Office skills.