Litigation Legal Admin - Hybrid Denver Office

Spencer Fane LLP; Denver (CO); Hybrid; USD 48,000 - 54,000; Full time

Job summary

Spencer Fane LLP is seeking a Legal Administrative Assistant (Litigation) in Denver. This role provides confidential secretarial and administrative support to multiple attorneys, coordinating communications, maintaining records, and handling billing and time entry.

The ideal candidate has superb organizational skills and can manage multiple tasks while meeting deadlines in a fast-paced environment. The position requires three years of legal administrative experience, with litigation background

Qualifications

• A minimum of three (3) years of administrative assistant experience is required.
• Experience in a legal environment (law firm or in-house legal department) is highly preferred.
• Litigation experience is required.
• Proficient with Microsoft Office and document management systems.
• Strong organizational and time-management skills.
• Excellent written and verbal communication; ability to handle confidential matters.

Responsibilities

• Interact with staff and attorneys in a fast-paced environment, staying proactive and efficient.
• Provide excellent client service with discretion and confidentiality.
• Assist fellow LAAs and timekeepers as needed to support workflows.
• Coordinate with shared services departments.
• Develop project timelines and prioritize assignments to meet deadlines.
• Manage inbound/outbound communications (phone, email, fax).
• Schedule conference rooms and coordinate hospitality, facilities, and tech needs.
• Manage busy calendars and coordinate meetings with internal/external groups.
• Create and maintain client files; perform filing and document management tasks.
• Review and submit conflict checks and new client matters.
• Prepare daily time entries for partners and other attorneys; submit timely.
• Submit expense reimbursements and check requests.
• Assist with billing processes and pre-bill edits; prepare invoices as requested.

Skills

Microsoft Office

Document management systems

Adobe Acrobat

Organizational skills

Time management

Communication

Confidentiality

Education

Some college preferred

Tools

Microsoft Office

Job description

Spencer Fane LLP is seeking a Legal Administrative Assistant (Litigation) in Denver. This role provides confidential secretarial and administrative support to multiple attorneys, coordinating communications, maintaining records, and handling billing and time entry.

The ideal candidate has superb organizational skills and can manage multiple tasks while meeting deadlines in a fast-paced environment. The position requires three years of legal administrative experience, with litigation background