Dynamic Litigation Support Specialist

Beacon Hill Staffing Group; Chicago (IL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off

Job summary

Beacon Hill Staffing Group is seeking an experienced Litigation Legal Assistant to provide comprehensive administrative and litigation support to attorneys in a fast-paced law firm environment. This role requires exceptional organizational skills, confidentiality, and the ability to manage multiple priorities while collaborating with clients and colleagues across the organization.

The ideal candidate will have 3+ years of litigation-support experience, strong Microsoft Office proficiency, and a

Qualifications

• At least 3 years of legal admin or executive assistant experience in litigation.
• Strong understanding of litigation procedures, court rules, calendaring and electronic filing systems.
• Experience supporting multiple attorneys in a fast-paced law firm or professional services environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to learn new software and legal tech quickly.
• Excellent written and verbal communication skills.
• Discretion and confidentiality in handling sensitive information.
• Ability to manage competing priorities and deadlines.
• Strong organizational skills with attention to detail and accuracy.
• Proactive, client-service oriented mindset and problem-solving.
• Ability to work independently and in a team.
• Flexibility to work additional hours when needed.

Responsibilities

• Provide high-level administrative and legal support to attorneys across practice groups.
• Assist attorneys through all phases of litigation, including pleadings, discovery, motions, trial prep and post-trial activities.
• Draft, revise, proofread, and format legal documents and correspondence.
• Prepare and file court documents electronically in federal, state, and local courts.
• Coordinate pre-trial and trial prep, organize exhibits and witness materials.
• Maintain and update physical and electronic case files.
• Monitor court deadlines, docket activity, and litigation calendars.
• Manage attorney calendars, schedule meetings, and coordinate travel.
• Handle high-volume communications with clients, courts, opposing counsel, and colleagues.
• Collaborate with legal support teammates for coverage and workflow.
• Assist with general administrative tasks, including document management, filing, copying and scanning.
• Prepare expense reports, reimbursements, time entry and billing support.
• Coordinate with finance on billing and client matters.
• Prepare presentation materials, reports and client communications.
• Maintain discretion with confidential information.
• Support special projects and additional responsibilities as assigned.

Skills

Legal admin skills

Organization

Communication

Learning agility

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Beacon Hill Staffing Group is seeking an experienced Litigation Legal Assistant to provide comprehensive administrative and litigation support to attorneys in a fast-paced law firm environment. This role requires exceptional organizational skills, confidentiality, and the ability to manage multiple priorities while collaborating with clients and colleagues across the organization.

The ideal candidate will have 3+ years of litigation-support experience, strong Microsoft Office proficiency, and a