Litigation Administrative Specialist - Legal Support & Billing

Spencer Fane LLP; San Jose (CA); Hybrid; USD 59,000 - 68,000; Full time

Job summary

Spencer Fane LLP in San Jose, CA, seeks a Legal Administrative Assistant (Litigation) to provide confidential secretarial and administrative support to multiple attorneys. The role entails billing, time entry, calendar management, travel coordination, and document preparation in a fast-paced environment.

The ideal candidate will be highly organized, able to prioritize competing tasks, and demonstrate discretion and professionalism in handling sensitive information.

Qualifications

• Minimum 3 years of administrative assistant experience required.
• Experience in a legal environment (law firm or in-house) preferred.
• Litigation experience required.

Responsibilities

• Interact with staff and attorneys in a fast-paced environment while remaining flexible and efficient.
• Provide confidential client service with discretion.
• Assist with billing and time entry; prepare invoices as requested by timekeepers.
• Schedule meetings, travel, and conference rooms; manage calendars and deadlines.
• Prepare, format, edit and proofread documents; transcribe dictation.
• Coordinate travel arrangements and itineraries; assist with conflicts checks and client matters.

Skills

Microsoft Office

Adobe Acrobat

Document management systems

Education

Some college

Tools

Document management systems

Job description

Spencer Fane LLP in San Jose, CA, seeks a Legal Administrative Assistant (Litigation) to provide confidential secretarial and administrative support to multiple attorneys. The role entails billing, time entry, calendar management, travel coordination, and document preparation in a fast-paced environment.

The ideal candidate will be highly organized, able to prioritize competing tasks, and demonstrate discretion and professionalism in handling sensitive information.