Litigation Admin Specialist — Hybrid Work Schedule

Spencer Fane LLP; Austin (TX); Hybrid; USD 70,000 - 78,000; Full time

Job summary

Spencer Fane LLP is hiring a Legal Administrative Assistant (Litigation) in Austin, TX. The role provides confidential secretarial support to multiple attorneys in litigation, with involvement in client matter activities, billing, and calendar management.

The ideal candidate has at least 3 years of legal admin experience, strong organization, and the ability to handle multiple tasks under deadlines. Hybrid work after 90 days, with three days in the office per week.

Qualifications

• Some college preferred, not required.
• Minimum of three years as an administrative assistant in a legal setting.
• Experience in litigation; environmental or admin law preferred.
• Proficient with MS Office, document management systems and Adobe Acrobat.

Responsibilities

• Interact with staff and attorneys in a fast-paced environment while remaining flexible and efficient.
• Provide confidential secretarial support to attorneys and timekeepers in multiple groups.
• Schedule meetings, coordinate travel, and manage calendars with prioritization to meet deadlines.
• Assist with billing, time entry, and prepare invoices in accordance with firm policies.
• Prepare, edit, and proofread documents; transcribe dictation and maintain filing systems.

Skills

Time management

Communication

Discretion

Team collaboration

Attention to detail

Education

Some college

Tools

Microsoft Office

Document management systems

Adobe Acrobat

Job description

Spencer Fane LLP is hiring a Legal Administrative Assistant (Litigation) in Austin, TX. The role provides confidential secretarial support to multiple attorneys in litigation, with involvement in client matter activities, billing, and calendar management.

The ideal candidate has at least 3 years of legal admin experience, strong organization, and the ability to handle multiple tasks under deadlines. Hybrid work after 90 days, with three days in the office per week.