Legal Admin & Billing Specialist

Spencer Fane LLP; Santa Fe (NM); On-site; USD 43,000 - 47,000; Full time

Job summary

Spencer Fane LLP is seeking a Legal Administrative Assistant to provide confidential secretarial and administrative support to multiple attorneys and timekeepers in Santa Fe, NM. The role includes handling billing, time entry, file management, and scheduling, with strong organizational and confidentiality skills.

The ideal candidate will have 3+ years of admin experience, legal environment exposure, and proficiency with MS Office and document management systems.

Qualifications

• Minimum 3 years of administrative assistant experience required.
• Experience in a legal environment (law firm or in-house) preferred.
• Experience supporting litigation, environmental, or corporate practices preferred.
• Proficiency with MS Office and document management systems.

Responsibilities

• Provide confidential secretarial and administrative support to multiple attorneys.
• Manage calendars, travel, and meeting logistics.
• Assist with billing, time entry and expense reimbursements.
• Prepare, draft, proofread documents; transcribe dictation.

Skills

Microsoft Office

Document management

Adobe Acrobat

Time management

Confidentiality

Communication

Judgment & prioritization

Team collaboration

Education

Some college

Tools

Microsoft Office

Document management systems

Adobe Acrobat

Job description

Spencer Fane LLP is seeking a Legal Administrative Assistant to provide confidential secretarial and administrative support to multiple attorneys and timekeepers in Santa Fe, NM. The role includes handling billing, time entry, file management, and scheduling, with strong organizational and confidentiality skills.

The ideal candidate will have 3+ years of admin experience, legal environment exposure, and proficiency with MS Office and document management systems.