Dynamic Litigation Admin Assistant | E-File & Trial Prep

Justia, Inc.; New York (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Disability

401(k) plan

Job summary

MG+M The Law Firm in New York is seeking a Legal Administrative Assistant to support attorneys and paralegals in filing, drafting, and coordinating case materials. The role requires precision, organization, and discretion in a fast-paced litigation practice.

Responsibilities include preparing briefs, managing calendars and travel, and assisting with trial preparation. Strong MS Office and e-filing experience are required, with a college degree preferred but not required.

Qualifications

• Minimum high school diploma; college degree preferred.
• 2+ years as litigation administrative assistant.
• Strong MS Office and legal research/document management tools.
• Excellent communication and organizational skills.

Responsibilities

• Provide administrative and secretarial support to attorneys and paralegals.
• Format briefs, pleadings, and correspondence, with Table of Contents and Tables of Authorities.
• Prepare shells for motions, discovery, and trial documents.
• File legal documents with state and federal courts; e-filing knowledge required.
• Proofread documents for accuracy and completeness before filing.
• Update and maintain client files timely.
• Maintain attorney calendars and arrange travel.
• Coordinate mediations, court appearances, conferences, and meetings.
• Prioritize tasks and manage multiple deadlines with attention to detail.
• Review vendor invoices and prepare check requests for payment.
• Assist with conflict checks and trial preparation as needed.

Skills

Microsoft Office

Communication

Organization

Teamwork

Education

High school diploma

College degree preferred

Tools

Lexis Nexis

ECF

iManage

Aderant

Job description

MG+M The Law Firm in New York is seeking a Legal Administrative Assistant to support attorneys and paralegals in filing, drafting, and coordinating case materials. The role requires precision, organization, and discretion in a fast-paced litigation practice.

Responsibilities include preparing briefs, managing calendars and travel, and assisting with trial preparation. Strong MS Office and e-filing experience are required, with a college degree preferred but not required.