legal asst

Midtown Firm; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Midtown Firm is seeking a detail-oriented Legal Administrative Assistant to support partners and attorneys in the Litigation department. This role is ideal for someone with law firm administrative experience who enjoys working closely with attorneys.

The candidate should exhibit high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks in a fast-paced, multi-faceted environment.

Qualifications

• Expert knowledge of legal documents.
• Expert knowledge of Word and Excel.
• TOA and TOC knowledge preferred.

Responsibilities

• Assist attorneys in drafting legal documents and pleadings.
• Assist attorneys with timesheets and reports.
• Handle word-processing: pleadings, discovery, notices, memos, briefs.
• Prepare and format Excel spreadsheets.
• Edit and finalize pleadings, including table of contents and authorities.
• Screen and forward phone calls to appropriate recipients.
• Type accurately and proofread, format letters, memorandums, briefs, motions.
• Prepare New Case Forms and email new case openings.
• Enter time in 3E and prepare travel/memo items.
• Prepare client and out-of-pocket statements and check requests.
• Organize binders and maintain filing systems.
• Photocopying and filing tasks.
• Reception coverage on a daily/weekly basis.

Skills

Legal Documents

Word Processing

Excel

Time Entry

Tools

3E Timekeeping

Job description

Midtown Firm is seeking a detail-oriented Legal Administrative Assistant to support partners and attorneys in the Litigation department. This role is a great opportunity for someone with law firm administrative assistant experience who enjoys working closely with attorneys.

Job Title: Administrative Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

• Assist attorneys in busy litigation department with drafting of various legal documents.
• Assist attorneys with timesheets and reports.
• Handle word-processing: pleadings, discovery, depositions, notices, correspondence, memos, and briefs.
• Prepare and format Excel spreadsheets.
• Edit, format, proofread and finalize legal pleadings which include preparing table of contents and table of authorities.
• Screen and forward telephone calls to appropriate recipient.
• Type accurately and proofread work. Assist with formatting Letters, Memorandums, Briefs, Motions, etc.
• Prepare New Case Forms & E-mail New Case Opening.
• Enter time in 3E.
• Prepare Check Request forms.
• Prepare Client and Out of Pocket Statements.
• Prepare Travel Authorization Forms, Travel Memos, & Benefit Day Memos.
• Organize various binders w/ tabs.
• Photocopying & Filing

Additional Responsibilities

• Reception coverage on a daily/ weekly basis.

Job Qualifications

• Expert knowledge of Legal Documents.
• Expert knowledge of Word and Excel.
• TOA and TOC knowledge preferred