Legal Administrative Assistant

Justia, Inc.; New York (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Disability

401(k) plan

Job summary

MG+M The Law Firm in New York is seeking a Legal Administrative Assistant to support attorneys and paralegals in filing, drafting, and coordinating case materials. The role requires precision, organization, and discretion in a fast-paced litigation practice.

Responsibilities include preparing briefs, managing calendars and travel, and assisting with trial preparation. Strong MS Office and e-filing experience are required, with a college degree preferred but not required.

Qualifications

• Minimum high school diploma; college degree preferred.
• 2+ years as litigation administrative assistant.
• Strong MS Office and legal research/document management tools.
• Excellent communication and organizational skills.

Responsibilities

• Provide administrative and secretarial support to attorneys and paralegals.
• Format briefs, pleadings, and correspondence, with Table of Contents and Tables of Authorities.
• Prepare shells for motions, discovery, and trial documents.
• File legal documents with state and federal courts; e-filing knowledge required.
• Proofread documents for accuracy and completeness before filing.
• Update and maintain client files timely.
• Maintain attorney calendars and arrange travel.
• Coordinate mediations, court appearances, conferences, and meetings.
• Prioritize tasks and manage multiple deadlines with attention to detail.
• Review vendor invoices and prepare check requests for payment.
• Assist with conflict checks and trial preparation as needed.

Skills

Microsoft Office

Communication

Organization

Teamwork

Education

High school diploma

College degree preferred

Tools

Lexis Nexis

ECF

iManage

Aderant

Job description

MG+M The Law Firm (MG+M) is seeking a Legal Administrative Assistantsto support our attorneys and paralegals in our New York office.

MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.

Essential Duties and Responsibilities:

• Provide administrative and secretarial support to assigned attorneys/paralegals.
• Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.
• Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files in a timely manner.
• Maintain attorney and senior leadership calendars through Outlook, including scheduling appointments and arranging travel.
• Coordinate mediations, court appearances, conferences, speaking engagements, client events and leadership meetings.
• Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Assist in the timely submission of conflict checks.
• Prepare for trial as needed by assisting paralegals and attorneys.
• Prepare agendas, presentation materials, proposals, correspondence, reports, and marketing materials.
• Handle confidential client, attorney, and firm information with a high degree of discretion.
• Support client relations, sponsorships, and professional memberships.
• Assist with special projects, strategic initiatives and other operational priorities as assigned.

Candidate Requirements:

• Minimum of a high school diploma required (college degree is preferred, but not required).
• Minimum of two (2) years of experience as litigation administrative assistant.
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw; Aderant and File Site knowledge is a plus.
• Strong communication, customer service, and interpersonal skills.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Dependable, self-motivated, and capable of working independently and as part of a team
• Collaborative and committed to supporting colleagues and client needs.
• Ability to thrive in a fast-paced, deadline-drive environment.
• Strong problem-solving skills and sound judgment.
• Consistently punctual with reliable attendance and adherence to firm policies and procedures.

Why Should You Apply?

MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).

MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.