Legal Administrative Assistant

MG+M The Law Firm; New York (NY); Presencial; USD 60 000 - 80 000; Tempo integral

Resumo da oferta

MG+M The Law Firm in New York, NY is seeking a Legal Administrative Assistant to support attorneys and paralegals in our New York office. The role offers a full-time, on-site position with a salary range of $60,000 to $80,000 annually.

The successful candidate will format legal documents, manage calendars, coordinate travel, and assist with discovery, trials, and vendor invoices. A minimum of two years' litigation admin experience and proficiency in MS Office and legal systems are required.

Qualificações

• Minimum two years' experience as litigation administrative assistant.
• Proficient in Microsoft Office suite and legal document systems.
• Strong communication and organizational skills.
• Detail-oriented with ability to manage multiple priorities.
• Ability to work independently and as part of a team.

Responsabilidades

• Provide administrative and secretarial support to assigned attorneys/paralegals.
• Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.
• Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files in a timely manner.
• Maintain attorney and senior leadership calendars through Outlook, including scheduling appointments and arranging travel.
• Coordinate mediations, court appearances, conferences, speaking engagements, client events and leadership meetings.
• Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Assist in the timely submission of conflict checks.
• Prepare for trial as needed by assisting paralegals and attorneys.
• Prepare agendas, presentation materials, proposals, correspondence, reports, and marketing materials.
• Handle confidential client, attorney, and firm information with a high degree of discretion.
• Support client relations, sponsorships, and professional memberships.
• Assist with special projects, strategic initiatives and other operational priorities as assigned.

Conhecimentos

Strong communication

Customer service

Interpersonal skills

Organized

Detail-oriented

Teamwork

Punctuality

Formação académica

High school diploma

College degree preferred

Ferramentas

Microsoft Office

Lexis Nexis

File & Serve Xpress

Odyssey

PACER

ECF

iManage

CompuLaw

Aderant

File Site

Descrição da oferta de emprego

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Legal Administrative Assistant

Regular Full-Time New York, NY, US

Salary Range: $60,000.00 To $80,000.00 Annually

MG+M The Law Firm (MG+M) is seeking a Legal Administrative Assistants to support our attorneys and paralegals in our New York office.

MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.

Essential Duties and Responsibilities

• Provide administrative and secretarial support to assigned attorneys/paralegals.
• Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.
• Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files in a timely manner.
• Maintain attorney and senior leadership calendars through Outlook, including scheduling appointments and arranging travel.
• Coordinate mediations, court appearances, conferences, speaking engagements, client events and leadership meetings.
• Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Assist in the timely submission of conflict checks.
• Prepare for trial as needed by assisting paralegals and attorneys.
• Prepare agendas, presentation materials, proposals, correspondence, reports, and marketing materials.
• Handle confidential client, attorney, and firm information with a high degree of discretion.
• Support client relations, sponsorships, and professional memberships.
• Assist with special projects, strategic initiatives and other operational priorities as assigned.

Candidate Requirements

• Minimum of a high school diploma required (college degree is preferred, but not required).
• Minimum of two (2) years of experience as litigation administrative assistant.
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system, CompuLaw; Aderant and File Site knowledge is a plus.
• Strong communication, customer service, and interpersonal skills.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Dependable, self-motivated, and capable of working independently and as part of a team
• Collaborative and committed to supporting colleagues and client needs.
• Ability to thrive in a fast-paced, deadline-drive environment.
• Strong problem-solving skills and sound judgment.
• Consistently punctual with reliable attendance and adherence to firm policies and procedures.

Why Should You Apply?

MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).

MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.