Litigation Administrative Assistant — NYC, Fast-Paced & Impactful

MG+M The Law Firm; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

MG+M The Law Firm in New York, NY is seeking a Legal Administrative Assistant to support attorneys and paralegals in our New York office. The role offers a full-time, on-site position with a salary range of $60,000 to $80,000 annually.

The successful candidate will format legal documents, manage calendars, coordinate travel, and assist with discovery, trials, and vendor invoices. A minimum of two years' litigation admin experience and proficiency in MS Office and legal systems are required.

Qualifications

• Minimum two years' experience as litigation administrative assistant.
• Proficient in Microsoft Office suite and legal document systems.
• Strong communication and organizational skills.
• Detail-oriented with ability to manage multiple priorities.
• Ability to work independently and as part of a team.

Responsibilities

• Provide administrative and secretarial support to assigned attorneys/paralegals.
• Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.
• Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files in a timely manner.
• Maintain attorney and senior leadership calendars through Outlook, including scheduling appointments and arranging travel.
• Coordinate mediations, court appearances, conferences, speaking engagements, client events and leadership meetings.
• Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detail-oriented.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Assist in the timely submission of conflict checks.
• Prepare for trial as needed by assisting paralegals and attorneys.
• Prepare agendas, presentation materials, proposals, correspondence, reports, and marketing materials.
• Handle confidential client, attorney, and firm information with a high degree of discretion.
• Support client relations, sponsorships, and professional memberships.
• Assist with special projects, strategic initiatives and other operational priorities as assigned.

Skills

Strong communication

Customer service

Interpersonal skills

Organized

Detail-oriented

Teamwork

Punctuality

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Lexis Nexis

File & Serve Xpress

Odyssey

PACER

ECF

iManage

CompuLaw

Aderant

File Site

Job description

MG+M The Law Firm in New York, NY is seeking a Legal Administrative Assistant to support attorneys and paralegals in our New York office. The role offers a full-time, on-site position with a salary range of $60,000 to $80,000 annually.

The successful candidate will format legal documents, manage calendars, coordinate travel, and assist with discovery, trials, and vendor invoices. A minimum of two years' litigation admin experience and proficiency in MS Office and legal systems are required.