Dynamic Legal Admin Pro - Litigation & Transactions

Fuse3 Solutions; Tulsa (OK); In loco; USD 60.000 - 70.000; Tempo pieno

Descrizione del lavoro

Fuse3 Solutions in Tulsa, OK seeks a proactive Legal Administrative Assistant to support attorneys in litigation and transactional matters. You will manage calendars, draft routine documents, transcribe dictations, and maintain client files with confidentiality.

The role requires meticulous proofreading, strong organizational and communication skills, and the ability to handle a high volume of work, sometimes overtime, while delivering accurate, timely legal support.

Competenze

• Experience in Family Law, Estate/Probate, and General Litigation.
• Strong organizational skills with the ability to prioritize deadlines in a fast-paced environment.
• Excellent proofreading, grammar, spelling, and document editing skills.
• Ability to maintain confidentiality and professionalism at all times.
• Strong interpersonal and communication skills, both written and verbal.
• Forward-thinking mindset with strong problem-solving abilities.
• Ability to work independently and take initiative.
• Proficiency with legal document preparation and timekeeping systems.
• Typing and transcription skills with the ability to accurately prepare legal documents from draft or dictation preferred.

Mansioni

• Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
• Screens telephone calls and records messages.
• Reads, sorts and dates incoming mail; ensures outgoing mail is timely delivered and routes as needed.
• Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
• Under timekeeper supervision, opens new files, requests conflict checks, maintains client and general files, prepares files for closure.
• Receives clients and visitors; maintains confidentiality of the attorney-client relationship.
• Mints appointments for timekeepers.
• Enter billable time in time-keeping system; assists in processing pre-bills.
• Assists other assistants in backup capacity; performs other duties as assigned.
• Must be detail-oriented, organized, and proactive with strong problem-solving abilities.
• Transcribe legal documents, correspondence and reports from rough draft or dictation at ~70 wpm.
• Proofread material for grammar, spelling, and punctuation.

Conoscenze

Organizational skills

Proofreading

Communication skills

Time management

Attention to detail

Problem solving

Strumenti

Timekeeping system

Legal document preparation systems

Descrizione del lavoro

Fuse3 Solutions in Tulsa, OK seeks a proactive Legal Administrative Assistant to support attorneys in litigation and transactional matters. You will manage calendars, draft routine documents, transcribe dictations, and maintain client files with confidentiality.

The role requires meticulous proofreading, strong organizational and communication skills, and the ability to handle a high volume of work, sometimes overtime, while delivering accurate, timely legal support.