Litigation Legal Administrative Assistant at SourcePro Search, LLC Los Angeles, CA

SourcePro Search, LLC; Los Angeles (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

SourcePro Search, LLC is seeking a Litigation Legal Administrative Assistant in Los Angeles, CA to support litigation attorneys and the Administrative Services team. The role requires in-office attendance and the ability to manage multiple deadlines and client communications.

The ideal candidate has 3–5 years of litigation experience, CA and Federal e‑filing knowledge, and advanced MS Word skills. This position offers a dynamic environment with opportunities for growth in a top international law

Qualifications

• Minimum 3–5 years of litigation legal administrative assistant experience.
• State (CA) and Federal e‑filing experience is required.
• Proficient with MS Office Suite, Workshare Compare, Adobe, DMS and advanced MS Word features.
• Knowledge of court rules for multiple jurisdictions and filing compliance.
• Scheduling and editing depositions.

Responsibilities

• Prepare legal pleadings for filings in state and federal courts and meet deadlines.
• Draft letters, memos, reports and other legal documents with accuracy.
• Maintain communications with clients, attorneys and staff.
• Prepare client billing and input time entries.
• Manage lawyers’ calendars and travel/meeting arrangements.
• Serve as primary contact for clients in person and by phone.
• E‑file documents in court systems and organize legal files and records.
• Assist with discovery, interrogatories and overflow work as requested.

Skills

Litigation experience

MS Office Suite

Adobe

DMS

Workshare Compare

Communication skills

Attention to detail

Time management

Organizational skills

Teamwork

Tools

Workshare Compare

DMS

MS Word

Adobe Acrobat

Job description

Litigation Legal Administrative Assistant job at SourcePro Search, LLC. Los Angeles, CA.

We are conducting a search for a Litigation Legal Administrative Assistant for our top-rated international law firm in their Los Angeles office.

The ideal candidate will have a minimum of three years’ litigation experience to be a part of the Administrative Services team. The successful candidate will support litigation attorneys at different levels in managing their day to day tasks. This position requires in office attendance and will be dependent based on business needs.

If you are seeking a dynamic and collaborative work environment that provides exceptional opportunities for advancing your professional growth, then this position is tailor‑made for you!

What You’ll Do:

• Prepare legal pleadings for filings in all state and federal courts including proofreading and editing documents for accuracy, entering data into databases and ensuring that deadlines are met.
• Draft letters, memos, labels, envelopes, work reports, bills, travel expense reports and other reports, forms or legal documents as required and proof for accuracy.
• Balance and maintain good communication with clients, attorneys and other interpersonal relationships within the cluster and the firm.
• Prepare client billing and input time entry.
• Manage and maintain lawyers’ busy calendars and schedule travel/meeting arrangements.
• Serve as primary point of contact for clients in person and over the phone. Answer client questions related to the administrative side of the process.
• Prepare engagement letters, proofread client documents and other legal documents, as requested.
• Make, screen and route telephone calls, place conference calls and schedule appointments.
• Create and maintain legal files, indices and records.
• Assist attorneys with client outreach, business development needs, interrogatories and discovery when requested.
• Assist with overflow work as requested.
• Prepare complex litigation filings, civil, and probate.
• E‑file all court documents in state, federal, and appellate courts.
• Prepare, maintain and organize legal document discovery documents and binders, interrogatories, responses, trial binders, exhibits, briefs and appendices.
• Gather relevant information from a variety of sources.
• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence.
• Provide document production services, including drafting, styling, revising, proofreading, formatting and questioning inconsistencies of documents including correspondence, memoranda and legal materials.
• Perform other duties assigned.

What You’ll Bring:

• Minimum 3-5 years of litigation legal administrative assistant experience required.
• State (CA) and Federal e‑filing experience is required.
• Proficient with MS Office Suite, Workshare Compare, Adobe, DMS and advanced use of MS Word (including redlining, comparing documents, advanced formatting, Table of Contents and Table of Authorities creation and manipulation, and hyperlinks).
• Knowledge of court rules for multiple jurisdictions is required so that the preparation and filing of court documents are in compliance with state and federal rules.
• Qualified at scheduling and editing depositions.
• Ability to communicate effectively, both orally and in writing with all levels of Firm personnel.
• Ability to work independently and as part of a team.
• High degree of accuracy and attention to detail.
• Willing to participate in educational opportunities within the Firm.
• High level of discretion while working with sensitive information and documents.
• Excellent prioritization and organizational skills with the ability to multi‑task efficiently and meet deadlines in a fast‑paced environment.