Legal Administrative Assistant (Litigation)

Liberty Personnel Services, Inc.; Wayne (PA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits package

Hybrid work model (2 days on site)

Job summary

Liberty Personnel Services, Inc. seeks an experienced Litigation Assistant for a well-established law firm in Wayne, PA. The role supports Partners and Associate Attorneys with a wide range of litigation and administrative tasks.

This full-time, hybrid position (2 days on site) requires a minimum of five years of legal admin experience, strong MS Office skills, and knowledge of litigation procedures and document management.

Qualifications

• 5+ years of legal administrative experience supporting a litigation practice
• Strong knowledge of litigation procedures, court filings, and deadlines

Responsibilities

• Prepare, organize, and manage litigation documents, filings, and case materials
• Assist with large and complex discovery projects
• Maintain attorney calendars, deadlines, meetings, and court dates
• Draft and review professional correspondence and legal documents
• Review preliminary invoices and assist with billing-related activities
• Coordinate meetings, calls, and travel arrangements
• Handle incoming calls and serve as a contact for clients
• Assist with new case intake and matter file organization
• Maintain electronic and paper filing and record-tracking systems
• Collaborate with attorneys and staff to provide high-quality support
• Perform additional administrative and litigation support as needed

Skills

Litigation support

Legal billing systems

Document management

Microsoft Office

Education

Associate Degree

Tools

ProLaw

eDiscovery

Job description

A well-established law firm is seeking an experienced Litigation Assistant to join its litigation practice. This individual will work as part of a collaborative administrative team supporting Partners and Associate Attorneys with a wide range of litigation and administrative responsibilities.

This is a full-time, hybrid position(2 days on site) working 40 hours per week and offering a comprehensive benefits package.

Responsibilities

The Litigation Assistant will:

• Prepare, organize, index, and manage litigation-related documents, electronic court filings, evidence, and case materials.
• Assist with large and complex discovery projects.
• Maintain attorney calendars, deadlines, meetings, court dates, and other scheduling requirements.
• Draft, prepare, and review professional correspondence and legal documents.
• Review preliminary invoices and assist with billing-related activities.
• Coordinate meetings, conference calls, and travel arrangements.
• Handle incoming calls and serve as a professional point of contact for internal and external clients.
• Assist with new case intake and the organization of new matter files.
• Maintain electronic and paper filing and record-tracking systems.
• Work collaboratively with attorneys and administrative staff to provide responsive and high-quality support.
• Perform additional administrative and litigation support responsibilities as needed.

Qualifications

The ideal candidate will have:

• 5+ years of legal administrative experience supporting a litigation practice, preferably within a law firm or corporate legal department.
• Strong knowledge of litigation procedures, court filings, legal terminology, protocols, and deadlines.
• An Associate Degree or equivalent combination of education, training, and relevant professional experience.
• Experience with professional services or legal billing systems.
• Experience with document management systems and document management best practices.
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent calendaring, scheduling, organizational, and time-management skills.
• Strong written and verbal communication skills.
• The ability to support multiple attorneys and effectively prioritize competing assignments and deadlines.
• Strong attention to detail and the ability to work efficiently in a fast-paced environment.
• The ability to research, gather, organize, and present information from multiple sources.
• Strong analytical and problem-solving skills.
• A professional demeanor and the ability to interact effectively with attorneys, clients, staff, courts, and outside parties.
• The ability to exercise discretion and maintain strict attorney-client confidentiality.

Experience with ProLaw and/or eDiscovery platforms is a plus.