Legal Administrative Assistant

Fuse3 Solutions; Tulsa (OK); On-site; USD 60,000 - 70,000; Full time

Job summary

Fuse3 Solutions in Tulsa, OK seeks a proactive Legal Administrative Assistant to support attorneys in litigation and transactional matters. You will manage calendars, draft routine documents, transcribe dictations, and maintain client files with confidentiality.

The role requires meticulous proofreading, strong organizational and communication skills, and the ability to handle a high volume of work, sometimes overtime, while delivering accurate, timely legal support.

Qualifications

• Experience in Family Law, Estate/Probate, and General Litigation.
• Strong organizational skills with the ability to prioritize deadlines in a fast-paced environment.
• Excellent proofreading, grammar, spelling, and document editing skills.
• Ability to maintain confidentiality and professionalism at all times.
• Strong interpersonal and communication skills, both written and verbal.
• Forward-thinking mindset with strong problem-solving abilities.
• Ability to work independently and take initiative.
• Proficiency with legal document preparation and timekeeping systems.
• Typing and transcription skills with the ability to accurately prepare legal documents from draft or dictation preferred.

Responsibilities

• Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
• Screens telephone calls and records messages.
• Reads, sorts and dates incoming mail; ensures outgoing mail is timely delivered and routes as needed.
• Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
• Under timekeeper supervision, opens new files, requests conflict checks, maintains client and general files, prepares files for closure.
• Receives clients and visitors; maintains confidentiality of the attorney-client relationship.
• Mints appointments for timekeepers.
• Enter billable time in time-keeping system; assists in processing pre-bills.
• Assists other assistants in backup capacity; performs other duties as assigned.
• Must be detail-oriented, organized, and proactive with strong problem-solving abilities.
• Transcribe legal documents, correspondence and reports from rough draft or dictation at ~70 wpm.
• Proofread material for grammar, spelling, and punctuation.

Skills

Organizational skills

Proofreading

Communication skills

Time management

Attention to detail

Problem solving

Tools

Timekeeping system

Legal document preparation systems

Job description

Position:

Legal Administrative Assistant / Legal Secretary

Fuse3 Solutions is seeking a proactive and detail-oriented Legal Administrative Assistant to support attorneys in a fast-paced Tulsa office environment. This individual will play a key role in supporting both litigation and transactional matters while maintaining a high level of professionalism, organization, and confidentiality.

Responsibilities

• Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
• Screens telephone calls and records messages.
• Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
• Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
• Under timekeeper supervision, opens new files, requests conflict of interest checks, and maintains all client and general files. Prepares files to be closed.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Makes appointments for timekeeper(s).
• Enter billable time in time-keeping system, assists timekeepers in processing pre-bills, as requested.
• Assists other assistants in backup capacity, as requested.
• Attention to detail, organizational skills and initiative are imperative.
• Must be forward-thinking and have strong problem solving skills
• Ability to proof and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread typed material for grammatical, typographical or spelling errors.
• Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
• Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
• Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
• Work occasionally requires overtime to perform the essential duties
• Other duties as assigned.

Qualifications

• Family Law
• Estate/Probate
• General Litigation Experience
• Strong organizational skills with the ability to prioritize multiple deadlines in a fast-paced environment
• Excellent proofreading, grammar, spelling, and document editing skills
• Ability to maintain confidentiality and professionalism at all times
• Strong interpersonal and communication skills, both written and verbal
• Forward-thinking mindset with strong problem-solving abilities
• Ability to work independently and take initiative
• Proficiency with legal document preparation and timekeeping systems
• Typing and transcription skills with the ability to accurately prepare legal documents from draft or dictation preferred

Additional Information

• Occasional overtime may be required based on workload and deadlines
• Position requires attention to detail, strong time management, and the ability to manage a high volume of work efficiently

The pay range for the Legal Administrative Assistant is $60k-$70k/year based on experience.

Fuse3 Solutions is an Equal Opportunity Employer. Fuse3 Solutions provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.