Dynamic Facilities & Office Services Coordinator

Horizon Media; New York (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

Horizon Media in New York is seeking a Facilities Assistant to support day‑to‑day office operations. You will respond to employee requests via email and service tickets, assist with moves and upkeep, and help with mailroom and facility tasks across the office.

Flexibility for early starts or late finishes may be required. You will frequently support mailroom, cleaning crew, maintenance activities, and other operational needs, contributing to a safe, organized, and efficient workplace for

Qualifications

• High school diploma or its equivalent and 3 years of employee services and/or mail room related skills and experience.
• Exceptional communication within, between and among facilities / employees services groups is very important. The ability to communicate to the employees he/she will be servicing is a must.

Responsibilities

• Mailroom Operations: provide coverage for mailroom functions including mail distribution and package processing.
• Event Support & Furniture Relocations: assist with room setups, furniture relocations, office reconfigurations and event logistics.
• Employee Requests & Service Tickets: respond to employee requests and service tickets promptly to address workplace issues.
• Employee Moves & Packing: assist with relocations including packing, moving contents, workstation setup, and move coordination.
• Freight & Storage Maintenance: keep freight areas and storage rooms organized, clean and functional.
• Printer & Copy Room Support: maintain paper inventory and supplies for printers and copy rooms.
• Meeting Room Maintenance: inspect and maintain meeting rooms for cleanliness and readiness.
• Coffee Station Maintenance: monitor and restock coffee machines and related supplies.
• Other Duties as Assigned: provide additional facilities and office services support as needed.

Skills

Exceptional communication

Customer service

Education

High school diploma or equivalent

Job description

Horizon Media in New York is seeking a Facilities Assistant to support day‑to‑day office operations. You will respond to employee requests via email and service tickets, assist with moves and upkeep, and help with mailroom and facility tasks across the office.

Flexibility for early starts or late finishes may be required. You will frequently support mailroom, cleaning crew, maintenance activities, and other operational needs, contributing to a safe, organized, and efficient workplace for