Dynamic Event Finance & Contracts Coordinator

TAPP Film; United States; On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Free concert tickets

401(k) with match

Family care programs

Tuition reimbursement

Volunteer time off

Job summary

Live Nation Entertainment is seeking an Event Finance & Contract Operations Coordinator to support the Finance team across a fast-paced live-events portfolio. You will handle crew agreements, vendor documentation, expense backup, reimbursements, and post-event processing.

The ideal candidate is organized, proactive, and skilled in Excel, DocuSign, and AP workflows, with strong communication across crews, vendors, and clients.

Qualifications

• 2+ years in finance administration or contract/project operations.
• Strong attention to detail, organization, and follow-through.
• Ability to manage multiple high-priority tasks in a fast-paced environment.
• Excellent written and verbal communication with internal teams, vendors, crew, and clients.
• Experience preparing invoices, expense backup, payment requests, reconciliations, or related docs.

Responsibilities

• Prepare and organize financial backup for event expenses, incl. reconciliations and reimbursements.
• Compile invoices and supporting docs for accounts-payable; route for approval and payment.
• Track open invoices, expenses, and payment documentation across multiple events.
• Support financial cleanup, investigate discrepancies, and assist with reconciliations.
• Prepare deal memos, crew agreements, SOWs, and contractor agreements via DocuSign.
• Track document status, secure signatures, and file agreements in shared folders.
• Coordinate with crew, vendors, and internal teams to obtain missing docs and payment details.
• Verify vendor banking information and maintain documentation of confirmations.
• Assist payroll and contractor administration workflows including reimbursements and audits.
• Support staffing-budget updates and event staffing coordination.

Skills

Finance admin

Contract administration

Project coordination

Accounts payable

Vendor management

Communication skills

Outlook & Excel

Tools

DocuSign

Excel

Dropbox

QuickBooks

Job description

Live Nation Entertainment is seeking an Event Finance & Contract Operations Coordinator to support the Finance team across a fast-paced live-events portfolio. You will handle crew agreements, vendor documentation, expense backup, reimbursements, and post-event processing.

The ideal candidate is organized, proactive, and skilled in Excel, DocuSign, and AP workflows, with strong communication across crews, vendors, and clients.