Coordinator, Event Finance & Contract Operations

Live Nation Entertainment Inc; Weehawken (NJ); In loco; USD 60.000 - 85.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health benefits

Free concert tickets

401(k) program with company match

Paid time off including holidays

Descrizione del lavoro

Live Nation Entertainment seeks an Event Finance & Contract Operations Coordinator to support the Finance team across a fast-paced live events portfolio. You will manage crew agreements, vendor documentation, and expense backup, ensuring accurate records and timely payments.

The role requires strong communication, proactive problem-solving, and the ability to juggle multiple priorities while coordinating with crews, vendors, and clients to close gaps efficiently.

Competenze

• 2+ years of experience in finance administration, accounting support, contract administration, or a related operations role.
• Exceptional attention to detail, organization, and follow-through.
• Ability to manage multiple high-priority tasks in a fast-paced environment.

Mansioni

• Prepare and organize financial backup for event expenses, including reconciliations and reimbursements.
• Compile invoices, coding details, and supporting documentation for AP requests.
• Track open invoices, expenses, and payment-related documentation across active events.
• Support payroll and contractor administration workflows and audits.
• Coordinate with crew, vendors, and internal teams to obtain missing information and signatures.
• Maintain documentation in shared folders and ensure fully executed agreements are saved.

Conoscenze

Finance administration

Attention to detail

Multitasking

Communication skills

Invoice preparation

Confidential data handling

Outlook & Excel

Strumenti

Outlook

Excel

DocuSign

Dropbox

QuickBooks

PEX

Descrizione del lavoro

Job Summary

WHO ARE WE? Live Nation Entertainment is the world's leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

Who are you?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

The Job

We are seeking a highly organized, detail-oriented, and dependable Event Finance & Contract Operations Coordinator to support the Finance team across a fast-paced portfolio of live events. This role keeps the administrative and financial details behind each project moving—from crew agreements and vendor documentation to expense backup, payment requests, reconciliations, and post-event cleanup. The ideal candidate is a proactive, resourceful professional with strong communication skills and exceptional follow-through. They are comfortable managing multiple priorities, maintaining accurate records, and coordinating with internal teams, vendors, crew, and clients to ensure that nothing falls through the cracks. This is an excellent opportunity for someone who enjoys the intersection of live-event operations, finance, contracts, and project coordination. A love of spreadsheets, organized files, and closing open loops is a plus-plus.

What this role will do

Prepare and organize financial backup for event expenses, including PEX and Uber reconciliations, retagging, settlements, and reimbursement support. Compile invoices, coding details, and supporting documentation for accounts-payable requests; route packages for approval and payment processing. Track open invoices, expenses, payment-related documentation, and financial follow-ups across multiple active event projects. Support event financial cleanup by organizing backup, researching discrepancies, coordinating expense allocations, and assisting with reconciliation preparation. Prepare, proof, merge, and issue deal memos, crew agreements, statements of work, and contractor agreements through DocuSign. Track document status, pursue outstanding signatures, correct discrepancies, and ensure fully executed agreements are saved in the appropriate shared folders. Coordinate directly with crew, vendors, and internal stakeholders to obtain missing information, documentation, signatures, invoices, and payment details. Verify vendor banking information through approved outreach and maintain clear documentation of confirmation. Research citations, fines, rental charges, and other operational expenses; match them to the appropriate event, reservation, project, or responsible party. Support payroll and contractor‑administration workflows, including reimbursement collection, payroll‑vendor follow‑up, and audit‑status tracking. Assist with staffing‑budget updates, event staffing coordination, and supporting materials for rehearsals and live projects. Coordinate finance meetings, manage calendars and invitations, circulate meeting notes, and maintain action items and Outlook to‑do lists. Support Finance leadership with ad hoc administrative, project‑tracking, and operational needs.

What this person will bring

Required Qualifications

• 2+ years of experience in finance administration, accounting support, contract administration, project coordination, or a related operations role.


• Exceptional attention to detail, organization, and follow-through.


• Ability to manage multiple high-priority tasks and shifting deadlines in a fast-paced environment.


• Strong written and verbal communication skills, with the professionalism to work effectively with internal teams, vendors, crew, and clients.


• Experience preparing invoices, expense backup, payment requests, reconciliations, or other financial documentation.


• Comfort handling confidential financial, vendor, and contract information with discretion.


• Strong working knowledge of Microsoft Outlook, Excel, and shared‑file systems.


• A proactive problem‑solving approach and willingness to ask questions, clarify details, and close gaps before they become issues.

Preferred Qualifications

• Experience supporting live events, entertainment, music, production, hospitality, or another project‑based industry.


• Familiarity with QuickBooks, PEX, DocuSign, Dropbox, and spreadsheet‑based tracking tools.


• Experience with accounts payable, vendor onboarding, payroll coordination, contractor agreements, or expense reconciliation.


• Experience coordinating meetings, calendars, staffing details, and cross‑functional project follow‑up.


• Familiarity with event budgets, project codes, cost allocations, or post‑event closeout processes.


• Comfort working in a collaborative environment where priorities can change quickly.

Benefits & Perks

• HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)


• YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days


• WEALTH: 401(k) program with company match, stock reimbursement program


• FAMILY: New parent programs including caregiver leave, plus fertility, adoption, foster, or surrogacy support


• CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment


• OTHERS: Volunteer time off, crowdfunding match

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case‑by‑case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Live Nation may use artificial intelligence (AI) tools to support application screening and assessment. All hiring decisions are made with human review. Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains. Recognized for seven years as a Great Place to Work and named one of Fortune's Worlds Most Admired Companies, Live Nation Entertainment is the world's leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Our world-class teams specialize in all aspects of the live entertainment industry, from ground-breaking innovations in ticketing, global venue development and operations, concert promotion and production, sales and brand partnerships, and unparalleled artist management supported by professionals in all facets of corporate operations. We believe in taking care of the countless employees helping artists bring live music to fans all around the world. Our many unique benefit programs are designed to help our teams live life to the fullest including generous vacation, healthcare, retirement benefits, student loan repayment, tuition reimbursement, six months of paid caregiver leave for new parents including fostering and perks like Roadie Babies helping new parents care for their babies on work trips. And of course, access to free live events through our exclusive employee ticketing program. There is no bigger stage for your career. See what your future looks like at Live Nation Entertainment.