Event Finance & Contracts Specialist

Live Nation; Weehawken (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Live Nation is seeking an organized Event Finance & Contract Operations Coordinator to support the Finance team across a fast-paced portfolio of live events. You will handle crew agreements, vendor documentation, reimbursements, reconciliations, and post-event tasks with accuracy.

The role requires proactive communication, multi-project management, and attention to detail. You will collaborate with internal teams, vendors, crew, and clients to ensure smooth financial operations and timely

Qualifications

• 2+ years of experience in finance administration, accounting support, contract administration, project coordination, or a related operations role.
• Exceptional attention to detail, organization, and follow-through.
• Ability to manage multiple high-priority tasks and shifting deadlines in a fast-paced environment.
• Strong written and verbal communication skills, with the professionalism to work effectively with internal teams, vendors, crew, and clients.
• Experience preparing invoices, expense backup, payment requests, reconciliations, or other financial documentation.
• Confidential handling of financial, vendor, and contract information with discretion.

Responsibilities

• Prepare and organize financial backup for event expenses, including reconciliations and reimbursement support.
• Compile invoices, coding details, and supporting documentation for accounts-payable requests; route for approval and payment.
• Track open invoices, expenses, and payment documentation across multiple events.
• Support payroll and contractor-administration workflows, including reimbursement collection and payroll-vendor follow-up.
• Assist with staffing-budget updates and event staffing coordination.
• Coordinate finance meetings, manage calendars, and circulate meeting notes.

Skills

Attention to detail

Organization

Communication

Problem-solving

Multitasking

Tools

Microsoft Outlook

Excel

DocuSign

Dropbox

QuickBooks

PEX

Job description

Live Nation is seeking an organized Event Finance & Contract Operations Coordinator to support the Finance team across a fast-paced portfolio of live events. You will handle crew agreements, vendor documentation, reimbursements, reconciliations, and post-event tasks with accuracy.

The role requires proactive communication, multi-project management, and attention to detail. You will collaborate with internal teams, vendors, crew, and clients to ensure smooth financial operations and timely