Coordinator, Event Finance & Contract Operations

Live Nation; Weehawken (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Live Nation is seeking an organized Event Finance & Contract Operations Coordinator to support the Finance team across a fast-paced portfolio of live events. You will handle crew agreements, vendor documentation, reimbursements, reconciliations, and post-event tasks with accuracy.

The role requires proactive communication, multi-project management, and attention to detail. You will collaborate with internal teams, vendors, crew, and clients to ensure smooth financial operations and timely

Qualifications

• 2+ years of experience in finance administration, accounting support, contract administration, project coordination, or a related operations role.
• Exceptional attention to detail, organization, and follow-through.
• Ability to manage multiple high-priority tasks and shifting deadlines in a fast-paced environment.
• Strong written and verbal communication skills, with the professionalism to work effectively with internal teams, vendors, crew, and clients.
• Experience preparing invoices, expense backup, payment requests, reconciliations, or other financial documentation.
• Confidential handling of financial, vendor, and contract information with discretion.

Responsibilities

• Prepare and organize financial backup for event expenses, including reconciliations and reimbursement support.
• Compile invoices, coding details, and supporting documentation for accounts-payable requests; route for approval and payment.
• Track open invoices, expenses, and payment documentation across multiple events.
• Support payroll and contractor-administration workflows, including reimbursement collection and payroll-vendor follow-up.
• Assist with staffing-budget updates and event staffing coordination.
• Coordinate finance meetings, manage calendars, and circulate meeting notes.

Skills

Attention to detail

Organization

Communication

Problem-solving

Multitasking

Tools

Microsoft Outlook

Excel

DocuSign

Dropbox

QuickBooks

PEX

Job description

Job Summary:

WHO ARE WE? Live Nation Entertainment is the world's leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

THE JOB

We are seeking a highly organized, detail-oriented, and dependable Event Finance & Contract Operations Coordinator to support the Finance team across a fast-paced portfolio of live events. This role keeps the administrative and financial details behind each project moving-from crew agreements and vendor documentation to expense backup, payment requests, reconciliations, and post-event cleanup.

The ideal candidate is a proactive, resourceful professional with strong communication skills and exceptional follow-through. They are comfortable managing multiple priorities, maintaining accurate records, and coordinating with internal teams, vendors, crew, and clients to ensure that nothing falls through the cracks.

This is an excellent opportunity for someone who enjoys the intersection of live-event operations, finance, contracts, and project coordination. A love of spreadsheets, organized files, and closing open loops is a plus-plus.

WHAT THIS ROLE WILL DO

• Prepare and organize financial backup for event expenses, including PEX and Uber reconciliations, retagging, settlements, and reimbursement support.
• Compile invoices, coding details, and supporting documentation for accounts-payable requests; route packages for approval and payment processing.
• Track open invoices, expenses, payment-related documentation, and financial follow-ups across multiple active event projects.
• Support event financial cleanup by organizing backup, researching discrepancies, coordinating expense allocations, and assisting with reconciliation preparation.
• Prepare, proof, merge, and issue deal memos, crew agreements, statements of work, and contractor agreements through DocuSign.
• Track document status, pursue outstanding signatures, correct discrepancies, and ensure fully executed agreements are saved in the appropriate shared folders.
• Coordinate directly with crew, vendors, and internal stakeholders to obtain missing information, documentation, signatures, invoices and payment details.
• Verify vendor banking information through approved outreach and maintain clear documentation of confirmation.
• Research citations, fines, rental charges, and other operational expenses; match them to the appropriate event, reservation, project, or responsible party.
• Support payroll and contractor-administration workflows, including reimbursement collection, payroll-vendor follow-up.
• Assist with staffing-budget updates, event staffing coordination, and supporting materials for rehearsals and live projects.
• Coordinate finance meetings, manage calendars and invitations, circulate meeting notes, and maintain action items and Outlook to-do lists.
• Support Finance leadership with ad hoc administrative, project-tracking, and operational needs.

WHAT THIS PERSON WILL BRING

Required Qualifications

• 2+ years of experience in finance administration, accounting support, contract administration, project coordination, or a related operations role.
• Exceptional attention to detail, organization, and follow-through.
• Ability to manage multiple high-priority tasks and shifting deadlines in a fast-paced environment.
• Strong written and verbal communication skills, with the professionalism to work effectively with internal teams, vendors, crew, and clients.
• Experience preparing invoices, expense backup, payment requests, reconciliations, or other financial documentation.
• Comfort handling confidential financial, vendor, and contract information with discretion.
• Strong working knowledge of Microsoft Outlook, Excel, and shared-file systems.
• A proactive problem-solving approach and willingness to ask questions, clarify details, and close gaps before they become issues.

Preferred Qualifications

• Experience supporting live events, entertainment, music, production, hospitality, or another project-based industry.
• Familiarity with QuickBooks, PEX, DocuSign, Dropbox, and spreadsheet-based tracking tools.
• Experience wi