Dynamic Administrative Specialist III — Office & Records

Norfolk State University; United States; On-site; USD 33,000 - 41,000; Full time

Job summary

Norfolk State University seeks an Administrative Specialist to support a program, serve as the front line for inquiries, and manage records and reports. You will maintain filing systems, handle correspondence, and assist with basic financial and data tasks in a structured university setting.

The role requires 1–3 years in office management or related field, with preference for 3+ years in academia. Proficiency with Microsoft tools and university databases is expected.

Qualifications

• 1–3 years of education in office management science or related field or equivalent combination of education, training, and experience.
• Preference for 3+ years of work in an office administrative capacity.
• Experience in an academic setting as Administrative Specialist II or III.
• Proficient with computer, copier, scanner, and Microsoft applications.

Responsibilities

• Serves as the first point of contact for the assigned program.
• Maintains inventories of supplies and materials; prepares correspondence, forms, and reports.
• Establishes and maintains filing systems.
• Applies knowledge of program-specific work-unit activities and basic bookkeeping.
• Uses University databases and standard business systems effectively.

Skills

Customer service

Office management

Attention to detail

Organizational skills

Education

Office management related education

Tools

Datatel

Colleague financial

TEA

eVA

Job description

Norfolk State University seeks an Administrative Specialist to support a program, serve as the front line for inquiries, and manage records and reports. You will maintain filing systems, handle correspondence, and assist with basic financial and data tasks in a structured university setting.

The role requires 1–3 years in office management or related field, with preference for 3+ years in academia. Proficiency with Microsoft tools and university databases is expected.