Admin and Office Spec III

Norfolk State University; United States; On-site; USD 33,000 - 41,000; Full time

Job summary

Norfolk State University seeks an Administrative Specialist to support a program, serve as the front line for inquiries, and manage records and reports. You will maintain filing systems, handle correspondence, and assist with basic financial and data tasks in a structured university setting.

The role requires 1–3 years in office management or related field, with preference for 3+ years in academia. Proficiency with Microsoft tools and university databases is expected.

Qualifications

• 1–3 years of education in office management science or related field or equivalent combination of education, training, and experience.
• Preference for 3+ years of work in an office administrative capacity.
• Experience in an academic setting as Administrative Specialist II or III.
• Proficient with computer, copier, scanner, and Microsoft applications.

Responsibilities

• Serves as the first point of contact for the assigned program.
• Maintains inventories of supplies and materials; prepares correspondence, forms, and reports.
• Establishes and maintains filing systems.
• Applies knowledge of program-specific work-unit activities and basic bookkeeping.
• Uses University databases and standard business systems effectively.

Skills

Customer service

Office management

Attention to detail

Organizational skills

Education

Office management related education

Tools

Datatel

Colleague financial

TEA

eVA

Job description

Duties: Applies knowledge of office/program support activities. Works within a structured work environment. Typically serves as first point-of-contact for assigned program. Maintains a variety of records, such as inventories of supplies and materials; prepares correspondence, forms, and reports. Produces documents related to assigned office/program area. Establishes and maintains filing systems. Applies specific knowledge of work unit programs and activities. Applies knowledge of basic math and bookkeeping, telephone procedures, and standard business communication. Demonstrates extensive customer service skills, competent in the use of computer, copier, scanner and other office equipment. Competent in the use of varied software, particularly Microsoft applications used by the University. Competent in the use of other University databases, e.g., Datatel, Colleague financial, TEA, eVA, etc. Strong organizational skills and attention to detail.

Minimum qualifications: 1 - 3 years of Education in office management science or a related field or an equivalent combination of education, training, and professional experience, which provides the requisite knowledge, skills, and abilities. Preferred 3+ years work experience in an office administrative capacity. Prior work experience in an academic setting as an Administrative Specialist II or III. The starting amount offered for this position $36,835.00.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews.

The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form.

Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information: Name: Office of Human Resources Phone: [phone] Email: NO EMAILED DOCUMENTS ACCEPTED In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Equal Opportunity Employer

Contact Pathways Discover Your Future at Norfolk State University Join a vibrant academic community at Norfolk State University, a dynamic, public, urban institution located in the heart of Hampton Roads in Norfolk, Virginia. With a proud legacy dating back to 1935, NSU is one of just five HBCUs in the Commonwealth of Virginia and one of 15 public four-year universities in the state. Our campus is home to more than 5,400 students, including a thriving graduate population that makes up over 10% of our enrollment. NSU offers a supportive and engaging environment across five distinguished academic schools and colleges, led by a dedicated team of approximately 1,000 faculty and staff. With an annual operating budget exceeding $190 million, Norfolk State is positioned for growth, innovation, and student success. Whether you’re looking to grow your career or make a lasting impact, NSU invites you to be part of a community where excellence, purpose, and progress are more than just words — they’re a way of life. Behold the Green and Gold — and apply today! The home of the largest Naval Base in the world, Norfolk is 1 of the 7 cities that make up what Is referred to as the Hampton Roads Region, an area that includes Virginia Beach & Colonial Williamsburg. Norfolk has big-city amenities and attractions of arts and culture, and cuisines of the Eastern Seaboard. There are numerous & accessible parks, riverfronts, lakes, festivals, & beaches; all favorable for weekend getaways and an easy commute to NSU. NSU Human Resources 757.823.8160.