Administrative Specialist III — Front Desk & Records Pro

Norfolk State University; Norfolk (VA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

Norfolk State University is seeking an Administrative Specialist I to provide essential office support within a structured university environment. You will maintain records, inventories, prepare correspondence, and produce documents for the assigned program, while serving as the first point of contact and ensuring smooth day-to-day operations.

The ideal candidate has 1–3 years of education in office management or related field (or equivalent experience).

Qualifications

• 1-3 years of education in office management science or related field.
• Equivalent combination of education, training, and professional experience.
• Proficiency in basic math, bookkeeping, and standard business communications.

Responsibilities

• Applies knowledge of office/program support activities.
• Maintains filing systems and prepares forms and reports.
• Acts as first point of contact for assigned program.
• Produces documents and maintains inventories.
• Uses Microsoft applications and university databases.
• Demonstrates strong organizational skills and attention to detail.

Skills

Customer service

Office equipment

Computer literacy

Microsoft applications

Data entry

Education

Office management studies

Tools

Datatel

Colleague financial

TEA

eVA

Job description

Norfolk State University is seeking an Administrative Specialist I to provide essential office support within a structured university environment. You will maintain records, inventories, prepare correspondence, and produce documents for the assigned program, while serving as the first point of contact and ensuring smooth day-to-day operations.

The ideal candidate has 1–3 years of education in office management or related field (or equivalent experience).