Operations Coordinator

Norfolk State University; Virginia Beach (VA); On-site; USD 54,000 - 66,000; Full time

Job summary

Norfolk State University seeks an experienced administrative professional to manage day-to-day office operations, budgeting, and purchasing in a timely, compliant manner. The role includes supervising staff and ensuring efficient processes across programs.

The position emphasizes policy interpretation, meetings coordination, and reporting. It requires a business or accounting degree and at least three years of related experience, with ADA and compliance awareness.

Qualifications

• Undergraduate degree in business or accounting or equivalent combination of education, training, and professional experience.
• At least three (3) years of business and/or accounting experience.

Responsibilities

• Administer the day-to-day activities of the office, including budgeting and purchasing.
• Track expenses and discrepancies, process invoices, and assist with budget management and procurement oversight.
• Supervise the work of employees in supporting roles, including students and temporary staff.
• Interpret policy and develop procedures.
• Organize and manage meetings.
• Perform research and analysis on specific issues, as required, and independently prepare non-routine letters and/or reports.
• Establish efficient office/business practices and procedures, including implementation of technology solutions.
• Facilitate training in administrative practices and procedures.
• Support administrative activities for programs.
• Plan, implement and coordinate special projects, staff, and resources.
• Prepare management reports and conduct workshops.

Skills

Interpersonal skills

Communication skills

Budgeting

Accounting

Excel

Microsoft Office

Budget management

Procurement

Organization

Problem solving

Time management

Stakeholder management

Policy interpretation

Education

Bachelor's degree in business or accounting

Tools

Colleague

eVA

Workday

Job description

Core Responsibilities

• Administer the day-to-day activities of the office, includingbudgeting and purchasing
• Track expenses and discrepancies, process invoices, and assistwith budget management and procurement oversight
• Supervise the work of employees in supporting roles, includingstudents and temporary staff
• Interpret policy and develop procedures
• Organize and manage meetings
• Perform research and analysis on specific issues, as required,and independently prepare non-routine letters and/or reports
• Establish efficient office/business practices and procedures,including implementation of technology solutions
• Facilitate training in administrative practices andprocedures
• Support administrative activities for programs
• Plan, implement and coordinate special projects, staff, andresources
• Prepare management reports and conduct workshops

Key Skills and Competencies

Excellent interpersonal and communication skills

Strong skills in:

• Business Administration
• Budgeting, accounting, analysis and reporting
• Microsoft Office Suite with proficiency in Excel andspreadsheets or other budgeting tools
• Organization and Problem Solving
• Time Management

Demonstrated working knowledge of:

• Relevant best practices
• Applicable federal and state regulations and policies andprocedures

Demonstrated ability to effectively:

• Apply vision and tactics to accomplish goals
• Manage stakeholders
• Initiate and execute plans in a high-paced environment
• Build and manage operations

Mastery of administrative tools, technology, and budgetmanagement

Education, Experience, and Licensure, Certification required forentry into position

REQUIRED QUALIFICATIONS

• An undergraduate degree or higher in business or accounting oran equivalent combination of education, training, and professionalexperience
• At least three (3) years of business and/or accountingexperience

PREFERRED QUALIFICATIONS

• Experience in higher education
• Experience with Colleague, eVA, and/or Workday
• Training in public health

Salary up to $60,000

Compliance and Eligibility

Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information:

Name: Office of Human Resources

Phone: [phone]

Email: NO EMAILED DOCUMENTS ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we areencouraging individuals with disabilities to apply through theCommonwealth Alternative Hiring Process. To be considered for thisopportunity, applicants will need to provide their Certificate ofDisability (COD) provided by a Vocational Rehabilitation Counselorwithin the Department for Aging & Rehabilitative Services(DARS), or the Department for the Blind & Vision Impaired(DBVI). Veterans are encouraged to answer Veteran status questionsand submit their disability documentation, if applicable, toDARS/DBVI to get their Certificate of Disability. If you need toget a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARSat 800-552-5019, or DBVI at 800-622-2155.

Each agency within the Commonwealth of Virginia is dedicated torecruiting, supporting, and maintaining a competent and diversework force.

Equal Opportunity Employer

Contact Pathways