Dynamic Administrative Specialist for CMMS & Scheduling

City of Austin; United States; On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Competitive Benefits

Retirement Security

Sustainable Transportation Options

Focus on Wellness

Career Growth

Modern Workspaces

Job summary

City of Austin is seeking an Administrative Specialist to enter and disseminate work orders in the CMMS, schedule preventive maintenance, manage facility calendars, and coordinate classroom reservations. The role requires strong MS Office skills, Outlook calendaring, and customer service experience in a high-traffic environment.

The candidate will handle time-sensitive requests, maintain schedules, and support asset management while prioritizing multiple tasks, often with interruptions.

Qualifications

• Graduation from a four-year college or university in Business or Public Administration or related field.
• Four years of professional/administrative experience; experience may substitute for education up to four years.

Responsibilities

• Provides administrative support on highly technical or specialized projects.
• Handles time-sensitive requests (ORR, CAF, RCA) and confidential documents.
• Verifies accuracy of PIO requests, records and correspondence.
• Opens, sorts, routes mail and emails; prepares memos and letters.
• Performs data analysis and recommends administrative improvements.
• Maintains calendars, schedules meetings and travel; attends meetings and records minutes.
• Files and retrieves documents; Ensures compliance with deadlines and priorities.

Skills

Administrative support

MS Office

Outlook calendar

Data analysis

Customer service

Multi-tasking

Education

Bachelor's degree

Tools

CMMS

Work order system

Excel

Job description

City of Austin is seeking an Administrative Specialist to enter and disseminate work orders in the CMMS, schedule preventive maintenance, manage facility calendars, and coordinate classroom reservations. The role requires strong MS Office skills, Outlook calendaring, and customer service experience in a high-traffic environment.

The candidate will handle time-sensitive requests, maintain schedules, and support asset management while prioritizing multiple tasks, often with interruptions.