Executive Reception & Office Support Coordinator

Core Staffing; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Core Staffing is helping clients in finance, professional services, and tech recruit temporary and permanent early-career Receptionists, Office Support Staff, and HR/Recruiting Coordinators. Ideal candidates are detail-oriented team players with professional demeanors.

Responsibilities include welcoming guests, directing calls, coordinating interviews, updating HR databases, and supporting onboarding and administrative projects. Onsite work in Manhattan is required.

Qualifications

• 1 year of experience in office support, administration, HR, and/or reception.
• Bachelor's degree preferred.
• Experience in finance, professional services, or tech firms.

Responsibilities

• Welcoming, greeting, and directing guests in person and via telephone at the main reception desk.
• Serving as a primary point of contact for executives and visitors throughout the day.
• Answering main line and directing calls.
• Notifying employees when their guests arrive.
• Managing conference room scheduling; coordinating conference room logistics on busy days.
• Maintaining mailroom and copy room organization.
• Sorting and distributing daily mail.
• Ordering office supplies.
• Assisting with administrative projects and occasional admin coverage.
• Liaising between candidates, hiring manager, recruiters, and vendors.
• Scheduling in-person and virtual interviews, providing candidates and interviewers relevant information prior to conversations, and collecting feedback.
• Updating applicant tracking systems and HR databases.
• Managing important onboarding documents

Skills

Attention to detail

Multitasking

Office software

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Core Staffing is helping clients in finance, professional services, and tech recruit temporary and permanent early-career Receptionists, Office Support Staff, and HR/Recruiting Coordinators. Ideal candidates are detail-oriented team players with professional demeanors.

Responsibilities include welcoming guests, directing calls, coordinating interviews, updating HR databases, and supporting onboarding and administrative projects. Onsite work in Manhattan is required.