Dynamic Administrative & Operations Coordinator (Hybrid)

System One; Maple Grove (MN); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Life insurance

Dental insurance

Vision insurance

Spending accounts

Job summary

System One is seeking an organized Administrative Operations Coordinator to support a large field organization of about 270 employees in Maple Grove, MN. The role focuses on timekeeping, fleet utilization data, expense reconciliation, and general administrative support for field crews, supervisors, and leadership.

Hybrid work model with onsite Tuesday through Thursday; training provided. Experience with UKG, SAP, or Concur is preferred but not required.

Qualifications

• Advanced Excel skills: filters, formulas, VLOOKUP, data validation.
• Proficient in MS Office applications (Outlook, Word).
• Experience with high-volume data entry and maintaining accurate records.
• Strong organizational skills and ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• Professional customer service and issue resolution.
• Ability to work independently while collaborating across levels.

Responsibilities

• Timekeeping and payroll support: review and validate time entries, resolve discrepancies, and coordinate payroll submissions.
• Fleet tracking: enter and maintain fleet data in SAP for ~100 employees.
• Expense report reconciliation: process monthly Concur submissions for accuracy and deadlines.
• Data entry and reporting: perform high-volume entry, validate data, maintain spreadsheets, and generate reports.
• Document management: maintain SharePoint sites, organize PDFs, and update department lists.
• Administrative support: assist field staff, foremen, supervisors, and leadership with day-to-day tasks.
• Workload coordination: manage competing priorities and ensure deadlines are met, especially payroll and month-end.
• Communication and issue resolution: address questions and coordinate with relevant personnel to resolve discrepancies.

Skills

Excel proficiency

MS Office (Outlook/Word)

Time management

Data entry

Communication

Attention to detail

Customer service

Independent work

Multitasking

Tools

UKG timekeeping

SAP

Concur

SharePoint

PDF management

Job description

System One is seeking an organized Administrative Operations Coordinator to support a large field organization of about 270 employees in Maple Grove, MN. The role focuses on timekeeping, fleet utilization data, expense reconciliation, and general administrative support for field crews, supervisors, and leadership.

Hybrid work model with onsite Tuesday through Thursday; training provided. Experience with UKG, SAP, or Concur is preferred but not required.