Dynamic Administrative & Office Manager for VC Firm

Manning Personnel Group, Inc.; Cambridge (MA); On-site; USD 42,000 - 65,000; Full time

Job summary

Manning Personnel Group, Inc. is assisting a VC firm in the Cambridge, MA area in seeking a capable Admin/OM to support a growing team. You will handle a range of administrative duties, coordinate travel, and act as the face and voice of the company.

Strong communication, organization, and a proactive attitude are essential. The role requires multitasking across projects, maintaining office operations, and providing excellent customer service to guests, vendors, and callers.

Qualifications

• 2+ years of admin experience in a fast-paced office.
• Exceptional communication and organization.
• Proactive with strong follow-through.

Responsibilities

• Administrative duties including filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies
• Travel arrangements for non-management team members
• Serve as the face and voice of the company
• Maintaining and stocking the kitchen daily
• Maintaining and stocking the office supply room, ordering supplies as needed
• Picking up the mail daily and distributing it to employees
• Manage calendars for conference rooms; set up conference calls and GoToMeeting
• Coordinate outside guest seminars and meetings; including but not limited to room set-up
• Assist with planning and set up of weekly company socials and company events
• Assist HR team with coordinating candidate visits, booking candidate travel and lunches
• Other ad-hoc projects as needed

Skills

Administrative support

Office coordination

Communication skills

Microsoft Office

Team player

Tools

GoToMeeting

Microsoft Outlook

Travel booking software

Job description

Manning Personnel Group, Inc. is assisting a VC firm in the Cambridge, MA area in seeking a capable Admin/OM to support a growing team. You will handle a range of administrative duties, coordinate travel, and act as the face and voice of the company.

Strong communication, organization, and a proactive attitude are essential. The role requires multitasking across projects, maintaining office operations, and providing excellent customer service to guests, vendors, and callers.