Executive Admin Assistant to VP – Multi-Site Ops

Workorporated; Boston (MA); On-site; USD 65,000 - 68,000; Full time

Benefits offered by this job

Comprehensive benefits package

Bonus opportunities

On-site parking

Job summary

FM&M, Inc. is seeking an Administrative Assistant to the Vice President for a multi-site commercial janitorial and facility services operation in Dorchester, MA.

You will manage calendars, prepare reports, organize priorities, and coordinate site visits while ensuring confidentiality and professional communication with leadership, staff, customers, and unions. This role offers a Monday–Friday on-site schedule, a comprehensive benefits package, and growth opportunities within a mission-driven

Qualifications

• Strong organization and attention to detail.
• Professional, dependable, and responsive approach.
• Clear and confident written and verbal communication.
• Ability to manage multiple priorities and deadlines independently.
• Comfort working with senior leaders and front-line employees.
• Strong Microsoft Office skills: Word, Excel, Outlook, Teams, PowerPoint.
• Sound judgment with confidential and sensitive information.
• Positive, adaptable attitude and eagerness to learn.

Responsibilities

• Manage Vice President calendars, meetings, and correspondence; prepare reports and materials.
• Organize priorities, deadlines, and action items; coordinate meetings and site visits.
• Handle confidential information with discretion and professionalism.
• Track staffing, service issues, customer requests, and operational changes.
• Maintain documentation for customers, facilities, staffing, and contracts.
• Prepare operational reports for leadership review; coordinate across offices and teams.
• Support union administration, labor-management records, and deadlines.

Skills

Organization

Communication

MS Office

Confidential info handling

Tools

MS Office

Job description

FM&M, Inc. is seeking an Administrative Assistant to the Vice President for a multi-site commercial janitorial and facility services operation in Dorchester, MA.

You will manage calendars, prepare reports, organize priorities, and coordinate site visits while ensuring confidentiality and professional communication with leadership, staff, customers, and unions. This role offers a Monday–Friday on-site schedule, a comprehensive benefits package, and growth opportunities within a mission-driven