Administrative Coordinator

Superior Foods International; Watsonville (CA); On-site; USD 27,552 - 33,062; Full time

Job summary

Superior Foods International in Watsonville, California, is looking for an Administrative Coordinator to provide essential support across various teams. The role involves overseeing daily office activities, managing front desk operations, and ensuring a welcoming environment for both employees and visitors.

The ideal candidate should have a high school diploma with at least 2 years of relevant experience, along with proficiency in Microsoft Office tools. A positive attitude and the ability to multitask in a dynamic environment are essential for success.

Qualifications

• 2+ years related experience required.
• Ability to obtain Notary Public credentials.
• Strong team spirit and ability to work effectively with various personalities.

Responsibilities

• Provide administrative support to various departments.
• Manage day-to-day front desk operations.
• Ensure overall cleanliness and organization in the office.
• Create a welcoming office environment for employees and visitors.

Skills

Bilingual proficiency in English and Spanish

Proficiency in Outlook

Proficiency in Excel

Proficiency in PowerPoint

Proficiency in Word

Strong written and verbal communication skills

Organization and detail-oriented

Customer service mindset

Education

High school diploma or equivalent

Job description

The Administrative Coordinator provides administrative support to teams across the company, coordinates office activities and appearance, and oversees the day-to-day activities of front desk operations.

Key Responsibilities

Administrative Support (65%)

• Provides administrative support to various departments, including creating documents, running reports, data entry, reconciliation, and paperwork tracking.
• Completes project work and ad hoc support for programs and events, such as trade show registration, creating new hire folders, ordering/distributing employee holiday gifts, and ordering flowers for employee life events.
• Manages internal processes such as Certificates of Insurance for suppliers and customers.
• Serves as designated onsite Notary Public.

Office Management (25%)

• Maintains overall cleanliness and organization in common areas and decorates the office for holidays.
• Maintains office and janitorial supplies and sources cost-effective vendors, being mindful of the company’s sustainability initiatives.
• Creates shipping labels for FedEx, DHL, and other outgoing packages as needed.
• Assists in planning, set up, and clean up for onsite client and employee events.
• Manages relationship with cleaning service and obtains quotes for additional services as needed.
• Maintains a safe work environment in compliance with OSHA, food safety, and CTPAT requirements.

Front Desk Management (10%)

• Creates a positive and welcoming office environment for employees and visitors.
• Answers light phones, welcomes guests, and manages conference room schedules.
• Sorts and distributes incoming mail and packages.

Required Skills and Experience

• High school diploma or equivalent and 2+ years related experience
• Bilingual proficiency in English and Spanish preferred
• Basic to intermediate proficiency in Outlook, Excel, PowerPoint, and Word
• Ability to obtain Notary Public credentials
• Strong written and verbal communication skills
• Organized, detail oriented, self-starter with the ability to multitask and work effectively with conflicting priorities and deadlines
• Positive attitude, customer service mindset, and willingness to do whatever needs to be done
• Personable and welcoming with an innate sense of integrity, confidentiality, discretion, and tact
• Strong team spirit and the ability to work effectively with a variety of personalities; sense of humor a plus
• Ability to work standard hours of 7:45 am – 5:00 pm Monday – Friday and infrequent evening or weekend hours
• As the sole contributor in this role, reliable attendance is a must

Compensation

The target hiring range for this position is: $20.00 - $24.00 per hour. Compensation is based on a variety of relevant factors, including prior work experience, skills, professional qualifications, and internal pay equity.