Dynamic Administrative Coordinator for Clinical Programs

Washington University in St. Louis; St. Louis (MO); On-site; USD 27,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Vacation & holidays

Transit benefits

Tuition assistance

Job summary

Washington University in St. Louis is seeking an Administrative Project and Program Support specialist to provide general administrative support across department programs, including CTU daily operations, Memory Diagnostic Center scheduling, and section coordination.

You will maintain records, assist with purchasing, invoicing, budgeting, payroll entries in Workday, and prepare documentation. The role also covers calendar management, event planning, communications, and entry of data into various

Qualifications

• High school diploma or equivalent (required).
• Two years of administrative office experience.
• Strong organizational and interpersonal communication skills.
• In-depth knowledge of office procedures.
• Accuracy and attention to detail.
• Intermediate computer skills including Word, Outlook, Excel, PowerPoint, and Access.

Responsibilities

• Maintains administrative records and tracking tools and assists with purchasing, invoices, reimbursements, and other department systems as needed.
• Coordinates and performs administrative tasks supporting daily CTU activities, including scheduling, participant support, and documentation.
• Provides administrative support to the Director of the Memory Diagnostic Center, including scheduling and calendar support.
• Provides administrative support to the Section Head, including scheduling and communications.
• Assists with developing budgets, monitoring expenditures, and data entry in Workday; may approve financial documents.
• Advises students and faculty, manages course listings and advising reporting processes.
• Plans logistics and provides administrative support for program courses, meetings, and events, including vendor negotiations and budgeting.
• Coordinates communications for school/department/center and maintains websites.

Skills

Organizational skills

Interpersonal communication

Attention to detail

Administrative systems knowledge

Education

High school diploma or equivalent

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Access

Job description

Washington University in St. Louis is seeking an Administrative Project and Program Support specialist to provide general administrative support across department programs, including CTU daily operations, Memory Diagnostic Center scheduling, and section coordination.

You will maintain records, assist with purchasing, invoicing, budgeting, payroll entries in Workday, and prepare documentation. The role also covers calendar management, event planning, communications, and entry of data into various