Administrative Coordinator for Clinical Programs & Events

Washington University in St. Louis; United States; On-site; USD 26,000 - 41,000; Full time

Job summary

Washington University in St. Louis seeks an administrative support specialist to provide project and program assistance across departments.

The role includes maintaining records, coordinating CTU activities, and supporting the Memory Diagnostic Center and Memory and Aging Section. You will manage scheduling, communications, and office needs while assisting with budgeting, payroll data entry in Workday, and processing financial documents as required.

Qualifications

• High school diploma or equivalent required; two years of administrative office experience preferred.
• Bachelor's degree preferred per qualifications.

Responsibilities

• Maintains administrative records and tracking tools; assists with purchasing, invoices and reimbursements.
• Coordinates administrative tasks for CTU activities including scheduling, participant support, recruitment materials and documentation.
• Supports Memory Diagnostic Center: scheduling, calendar support, communications, and program needs.
• Supports Memory and Aging Section: scheduling, meetings, and office needs.
• Assists with budgeting, expenditures, payroll data entry in Workday, and financial document processing.

Skills

Calendar Coordination

Computer Applications

Detail-Oriented

Interpersonal Communication

Education

High school diploma

Bachelor's degree

Tools

Microsoft Access

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Washington University in St. Louis seeks an administrative support specialist to provide project and program assistance across departments.

The role includes maintaining records, coordinating CTU activities, and supporting the Memory Diagnostic Center and Memory and Aging Section. You will manage scheduling, communications, and office needs while assisting with budgeting, payroll data entry in Workday, and processing financial documents as required.