Dynamic Administrative & Billing Assistant (In-Person)

The Joyce Companies; Marstons Mills (MA); In loco; USD 26.000 - 37.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k) with 4% company match

Health insurance

Dental insurance

Paid time off

Paid sick time

Paid jury duty

Parental leave

Referral program

Opportunities for advancement

Descrizione del lavoro

The Joyce Companies is seeking an Administrative Assistant to join our busy in-person office. This full-time role supports multiple companies with admin, billing, and office coordination, demanding organization and accuracy.

Responsibilities include data entry, managing Excel files, invoicing, processing payments, and generating project reports. The ideal candidate excels at multitasking, communicates clearly, and commits to reliable attendance.

Competenze

• Strong organization, accuracy, and time-management skills.
• Ability to multitask in a fast-paced environment.
• Clear and professional communication skills.
• Positive attitude and willingness to learn.
• Reliable transportation and consistent attendance.
• Authorized to work in the U.S.

Mansioni

• Perform accurate data entry and maintain organized files.
• Manage Excel spreadsheets and digital records.
• Answer phones and emails and interact with clients, vendors, and staff.
• Assist with general office needs and daily operations.
• Sort and distribute incoming/outgoing mail.
• Assist with invoicing, billing, and account tracking.
• Process customer payments, including credit cards, checks, and bank deposits.
• Create customer/job files and maintain contract paperwork.
• Manage job costing, purchase orders, and subcontractor billing.
• Track daily work entries and support production/billing.
• Generate reports and maintain project records.

Conoscenze

Strong organization

Time management

Multitasking

Clear communication

Reliable transportation

Authorized to work in the U.S.

Strumenti

QuickBooks

NetSuite

Descrizione del lavoro

The Joyce Companies is seeking an Administrative Assistant to join our busy in-person office. This full-time role supports multiple companies with admin, billing, and office coordination, demanding organization and accuracy.

Responsibilities include data entry, managing Excel files, invoicing, processing payments, and generating project reports. The ideal candidate excels at multitasking, communicates clearly, and commits to reliable attendance.