Office Operations & Billing Lead

Creative Financial Staffing, LLC; Rosemont (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking an Office Manager to own daily office operations while expanding exposure to billing, accounting, and business administration. This role suits a detail-oriented professional who thrives in a collaborative services environment and enjoys wearing multiple hats.

You will manage client invoicing, project billing schedules, and accounts receivable while supporting bookkeeping and record maintenance.

Qualifications

• 3+ years of office management, administrative, bookkeeping, or related experience.
• Experience with invoicing, billing, accounts receivable, or basic accounting functions.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience with QuickBooks, Deltek Ajera, or similar accounting software preferred.

Responsibilities

• Oversee daily office operations, vendor coordination, and administrative functions.
• Manage client invoicing, project billing schedules, and accounts receivable activities.
• Support bookkeeping, expense tracking, account reconciliations, and financial record maintenance.
• Coordinate meetings, travel arrangements, onboarding activities, and company events.
• Maintain contracts, project documentation, and business records.

Skills

Office management

Billing

Accounts receivable

Bookkeeping

Microsoft Office Suite

QuickBooks

Deltek Ajera

Tools

QuickBooks

Deltek Ajera

Excel

Job description

Creative Financial Staffing, LLC is seeking an Office Manager to own daily office operations while expanding exposure to billing, accounting, and business administration. This role suits a detail-oriented professional who thrives in a collaborative services environment and enjoys wearing multiple hats.

You will manage client invoicing, project billing schedules, and accounts receivable while supporting bookkeeping and record maintenance.