Scheduling Coordinator

Ultimate Staffing; Fresno (CA); On-site; USD 26,174 - 27,552; Full time

Job summary

Ultimate Staffing Services is seeking a detail-oriented Scheduling Coordinator to join our Fresno team in the fire protection industry. This role focuses on organizing inspections, coordinating dispatches, and ensuring timely communication with customers and AHJs.

Candidates should be proficient with MS Excel, Word, and Outlook, possess excellent written and verbal communication, and have 2–3 years of office experience. The position runs Monday through Friday, with a pay rate of $19–$20 per hour.

Qualifications

• Excellent verbal and written communication skills.
• Highly motivated, self-directed, and organized.
• Ability to multitask and perform basic job functions in a timely manner.
• Punctuality, time, and attendance are key factors.
• Proficient with Microsoft Excel, Word, and Outlook.
• 2-3 years of prior office-based experience required.

Responsibilities

• Scheduling inspections and incoming dispatches with customers for a multitude of services.
• Input completed reports via the internet to third-party reporting agencies.
• Distribute service reports to customers and local authorities having jurisdiction (AHJ) as required or upon request.
• Comply with safe work practices, safety, and environmental standards.
• Perform follow-up correspondence for all services via phone, email, and fax.

Skills

Excellent communication

Organizational skills

Multitasking

Punctuality

Time management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Ultimate Staffing Services is actively seeking a dedicated and detail-oriented Scheduling Coordinator to join their client's dynamic team in Fresno. This role is perfect for someone with a passion for organization and efficiency, looking to make an impact within the fire protection industry.

Responsibilities

• Scheduling inspections and incoming dispatches with customers for a multitude of services.
• Input completed reports via the internet to third-party reporting agencies.
• Distribute service reports to customers and local authorities having jurisdiction (AHJ) as required or upon request.
• Comply with safe work practices, safety, and environmental standards.
• Perform follow-up correspondence for all services via phone, email, and fax.

Qualifications

• Excellent verbal and written communication skills.
• Highly motivated, self-directed, and organized.
• Ability to multitask and perform basic job functions in a timely manner.
• Punctuality, time, and attendance are key factors.
• Proficient with Microsoft Excel, Word, and Outlook.
• 2-3 years of prior office-based experience required.

Required Work Hours

Monday to Friday

Benefits

The position offers a competitive pay range of $19 to $20 per hour, reflecting the value placed on expertise and efficiency.

The role is crucial to maintaining smooth operations and ensuring customer satisfaction in the fire protection sector. This position requires someone who can adapt to the needs of the industry while upholding the company's standards.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.