Dynamic Administrative Assistant: Scheduling & Projects

Vesta Property Services, Inc.; Boca Raton (FL); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K plan

HSA

Job summary

Vesta Property Services in Boca Raton, FL, is seeking an Administrative Assistant to support daily operations, scheduling, filing and correspondence. The role involves preparing reports, coordinating meetings and travel, and handling confidential information with professionalism.

The ideal candidate will have a high school diploma and prior administrative experience, with the ability to coordinate with multiple departments and external contacts.

Qualifications

• High school diploma.
• Prior administrative experience.
• Occasional travel may be required.

Responsibilities

• Schedules and organizes meetings, travel, conferences and department activities.
• Performs desktop publishing and creates visual presentations.
• Establishes and maintains filing systems and retrieves information when needed.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail and drafts responses by phone or e‑mail.
• Acts as liaison with other departments and outside agencies, including high‑level staff.
• Handles confidential information and explains policies when necessary.
• Proofreads copy for spelling, grammar and layout.

Skills

Administrative experience

Education

High school diploma

Job description

Vesta Property Services in Boca Raton, FL, is seeking an Administrative Assistant to support daily operations, scheduling, filing and correspondence. The role involves preparing reports, coordinating meetings and travel, and handling confidential information with professionalism.

The ideal candidate will have a high school diploma and prior administrative experience, with the ability to coordinate with multiple departments and external contacts.