Administrative Assistant — Projects & Office Coordination

Vesta Property Services, Inc.; Vero Beach (FL); On-site; USD 57,308,000 - 60,174,000; Full time

Benefits offered by this job

Medical

Dental and Vision

Life and Disability

401K retirement plans

Health Savings Account

Flexible Spending Account

Pet Discount Plan

Free counseling sessions

Legal advice sessions

Professional development

Referral program for staff

Job summary

Vesta Property Services, Inc. seeks an Administrative Assistant to support the assigned department in Vero Beach, FL.

The role involves clerical tasks, scheduling, filing, and coordination of meetings, with confidential information handling and strong organizational needs. Responsibilities include coordinating travel, preparing presentations, maintaining filing systems, handling calls, and assisting with special projects.

Qualifications

• High school diploma.
• Prior administrative experience.
• Occasional travel may be required.

Responsibilities

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities.
• Performs desktop publishing. Creates and develops visual presentations.
• Establishes, develops, maintains and updates filing system.
• Organizes and prioritizes large volumes of information and calls.
• Drafts written responses or replies by phone or e-mail when necessary.
• Responds to information requests.
• Answers phones and takes messages; supports other departments.
• Acts as liaison with other departments and outside agencies.
• Works independently and in a team on special projects; may manage multiple tasks.
• Types and designs general correspondences and proofs copy for accuracy.

Skills

Administrative experience

Office coordination

Education

High school diploma

Job description

Vesta Property Services, Inc. seeks an Administrative Assistant to support the assigned department in Vero Beach, FL.

The role involves clerical tasks, scheduling, filing, and coordination of meetings, with confidential information handling and strong organizational needs. Responsibilities include coordinating travel, preparing presentations, maintaining filing systems, handling calls, and assisting with special projects.