Dynamic Administrative Assistant & Office Coordinator

Capstone Mechanical, LP.; Bensalem Township (Bucks County); On-site; USD 36,000 - 48,000; Full time

Job summary

Capstone Mechanical, LP. is seeking an Administrative Assistant to support daily office operations in Bucks County, PA. The role involves handling phones, scheduling, data entry, and coordinating internal communications.

You will work both independently and with a team, ensure accuracy in documents, manage calendars, prepare reports, and assist with special projects as needed. Strong MS Office skills and attention to detail are essential.

Qualifications

• Minimum HS diploma or equivalent with 2-3 years of office experience.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to multi-task in a fast-paced environment.
• Proficient in Microsoft Office (Word, Excel, Outlook) and typical office software.

Responsibilities

• Work independently and within a team on projects.
• Assist with special projects such as coordinating facility maintenance, planning and coordinating presentations, disseminating information, coordinating direct mailings, creating brochures, organizing events, and other duties as needed.
• Stock kitchen supplies and clean kitchen area daily.
• Answer telephones, direct calls, and take messages.
• Greet visitors and notify employees of visitors when necessary.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Operate office equipment, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Assist with errands as necessary.
• Inventory and order office materials, supplies, and services as needed.
• Complete work schedules, manage calendars, and arrange appointments.
• Prepare and proofread data and other information, such as records or reports.
• Type, format, proofread, and edit correspondence and other documents using a computer.
• Handle confidential and non-routine information when necessary.
• Other duties as assigned.

Skills

Administrative skills

Attention to detail

Multi-tasking

Verbal and written communication

MS Office

Education

High School Diploma or GED

Job description

Capstone Mechanical, LP. is seeking an Administrative Assistant to support daily office operations in Bucks County, PA. The role involves handling phones, scheduling, data entry, and coordinating internal communications.

You will work both independently and with a team, ensure accuracy in documents, manage calendars, prepare reports, and assist with special projects as needed. Strong MS Office skills and attention to detail are essential.