Administrative Assistant - Project Coordination

Capstone Mechanical, LP.; Crown Point (IN); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

A compelling work culture and company:

A sense of purpose and employee:

Support & Stability & Technology

Training

Job summary

Capstone Mechanical, LP. in Crown Point, IN is seeking an Administrative Assistant to support office systems, calendar management, and project coordination under the General Manager.

The candidate will handle mail, phones, data entry, document processing, and various office duties while maintaining confidentiality in a fast-paced environment. A strong team player with organized multitasking will thrive in this role.

Qualifications

• Administrative skills and experience.
• Attention to detail and ability to work independently.
• Organized with the ability to multi-task in a fast-paced environment.
• Excellent verbal and written communication skills.

Responsibilities

• Sort and distribute mail.
• Work independently and within a team on special non-recurring and ongoing projects.
• Act as project manager for special projects, coordinating facility maintenance, presentations, mailings, brochures.
• Answer telephones, direct calls, and take messages.
• Compile, copy, sort, and file records of office activities and transactions.
• Operate office machines and computers.
• Deliver messages and run errands.
• Inventory and order materials, supplies, and services.
• Complete work schedules, manage calendars, and arrange appointments.
• Compute, record, and proofreading data and reports.
• Type, format, proofread, and edit correspondence and documents.
• Handle confidential and non-routine information.

Skills

Administrative skills

Attention to detail

Organized multi-tasking

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Capstone Mechanical, LP. in Crown Point, IN is seeking an Administrative Assistant to support office systems, calendar management, and project coordination under the General Manager.

The candidate will handle mail, phones, data entry, document processing, and various office duties while maintaining confidentiality in a fast-paced environment. A strong team player with organized multitasking will thrive in this role.