Dynamic Administrative Assistant for Research Programs

Mount Sinai; New York (NY); On-site; USD 30,000 - 47,000; Full time

Job summary

The Mount Sinai Health System is seeking an Administrative Assistant to provide high-level administrative and operational support to the Research Program within the Division of General Internal Medicine. The role supports faculty and staff by coordinating day-to-day logistics and ensuring efficient office operations in a fast-paced academic environment.

Responsibilities include calendar management, large meetings, travel reimbursements, facilities coordination, vendor management, mail handling,

Qualifications

• Associates degree in secretarial science or related field, or HS/GED with two years related experience.
• Bachelor's degree preferred.
• 2-3 years administrative or medical office experience required.

Responsibilities

• Provide administrative support, including calendar management, scheduling, and correspondence.
• Coordinate large meetings and events, including room setup, catering, and audio/visual needs.
• Process travel requests and reimbursements.
• Support research space and facilities coordination.
• Oversee office operations, including ordering and maintaining office supplies and vendor coordination.
• Track and manage office and research equipment, including inventory and maintenance.
• Handle incoming and outgoing mail, shipping, and courier services.
• Support onboarding of new staff and assist with general program coordination.
• Maintain compliance documentation, including certificate tracking and renewal of software licenses and subscriptions.

Skills

Organizational skills

Calendar management

Communication

Microsoft Office

Medical office experience

Travel coordination

Vendor coordination

Onboarding support

Education

Associates Degree in Secretarial Science or related field

HS/GED + 2 years related experience

Tools

Microsoft Office Suite

Job description

The Mount Sinai Health System is seeking an Administrative Assistant to provide high-level administrative and operational support to the Research Program within the Division of General Internal Medicine. The role supports faculty and staff by coordinating day-to-day logistics and ensuring efficient office operations in a fast-paced academic environment.

Responsibilities include calendar management, large meetings, travel reimbursements, facilities coordination, vendor management, mail handling,