Dynamic Administrative Assistant for Programs & Grants

Emory University; Atlanta (GA); On-site; USD 45,000 - 60,000; Full time

Job summary

Emory University is seeking an Administrative Assistant to provide support for management, a research environment, or a specific program. The role emphasizes calendar management, correspondence, and travel logistics.

It requires a Bachelor's degree or equivalent with five years of admin experience and proficiency in Microsoft Office and collaboration tools such as OneDrive, Zoom, and Teams. The position is primarily in-person at Emory locations in Atlanta.

Qualifications

• Bachelor's degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).

Responsibilities

• Provides administrative support for one or more of the following: general management, a research environment or a specific program.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes files and documents.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

Education

Bachelor's degree or equivalency of a high school diploma and five years of administrative experience

Tools

Microsoft Office

Outlook

PowerPoint

Excel

OneDrive

Zoom

Teams

Job description

Emory University is seeking an Administrative Assistant to provide support for management, a research environment, or a specific program. The role emphasizes calendar management, correspondence, and travel logistics.

It requires a Bachelor's degree or equivalent with five years of admin experience and proficiency in Microsoft Office and collaboration tools such as OneDrive, Zoom, and Teams. The position is primarily in-person at Emory locations in Atlanta.