Administrative Assistant - Accessibility Services

Emory University; United States; Hybrid; USD 45,000 - 65,000; Full time

Job summary

Emory University is seeking an Administrative Assistant to provide essential support across departments, manage calendars, coordinate travel, and prepare reports. The role involves maintaining files, handling correspondence, and assisting with program-related tasks to keep operations efficient.

This position offers hybrid work with regular work-from-home opportunities, but requires periodic commuting to Emory University in Georgia. Residency in GA is required per department scheduling needs.

Qualifications

• Bachelor's degree or equivalent with five years of administrative experience.
• Proficient in Microsoft Office (Outlook, PowerPoint, Excel).
• Experience with collaboration tools such as OneDrive, Zoom, Teams.

Responsibilities

• Provides administrative support for general management, a research environment or a specific program.
• Manages calendars and prioritizes meeting requests for management.
• Responds to incoming telephone calls and prepares appropriate responses.
• Maintains databases and spreadsheets; may analyze data and generate reports.
• Plans and coordinates travel arrangements and meetings.
• Maintains files and office supplies, and may supervise support staff or students.

Skills

Microsoft Office Suite

Collaboration tools

Education

Bachelor's degree or equivalent

Tools

OneDrive

Zoom

Teams

Job description

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.

KEY RESPONSIBILITIES

• Provides administrative support for one or more of the following: general management, a research environment or a specific program.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes files and documents.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination.

Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities).

Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Telephone: [phone] (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request.

To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [e-mail] or call 404-727-9877 (Voice) | 404-712-2049 (TDD).

We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.