Donor Relations & Executive Operations Coordinator

Visiting Nurse Association & Hospice; Monterey (CA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision insurance

Company paid life insurance

HSA and FSA options

403(b) plan

Employee health coverage $35/mo

Job summary

Central Coast VNA & Hospice seeks a Development & Executive Operations Coordinator to support fundraising, donor relations, and executive administration within a mission-driven home health and hospice organization.

The role balances donor/funder relations (approximately 40%) with development operations and administrative support (approximately 60%), collaborating closely with the CEO and development partners while maintaining discretion and professionalism.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• One to four years of experience in development or nonprofit administration, donor relations, executive support, or related field preferred.
• Experience using a CRM, donor database, or similar information management system.
• Strong proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication with attention to tone and professionalism.
• Demonstrated organizational and time-management skills with ability to manage multiple priorities.
• Ability to maintain confidentiality with sensitive information.
• Strong interpersonal skills to work with CEO, staff, board, donors, funders, and partners.
• Fundraising, grant administration, or nonprofit healthcare experience is helpful but not required.

Responsibilities

• Manage donor and funder communications, acknowledgments, and meeting materials.
• Maintain CRM and donor records; support donor cultivation and stewardship activities.
• Track grant opportunities, deadlines, submissions, reports, renewals, and related requirements.
• Coordinate calendars, meetings, materials, action items, and follow-up for CEO, donors, board, and partners.
• Support gift-processing workflows including acknowledgments, reporting, and reconciliation.
• Assist with fundraising campaigns, events, PR, and community engagement.
• Conduct research to support donor, funder, and prospect development activities.
• Assist with special projects supporting development and executive operations.

Skills

CRM software

MS Office 365

Written communication

Time management

Interpersonal skills

Confidentiality

Donor relations

Education

Bachelor’s degree

Tools

CRM system

Donor database

Job description

Central Coast VNA & Hospice seeks a Development & Executive Operations Coordinator to support fundraising, donor relations, and executive administration within a mission-driven home health and hospice organization.

The role balances donor/funder relations (approximately 40%) with development operations and administrative support (approximately 60%), collaborating closely with the CEO and development partners while maintaining discretion and professionalism.