Fundraising & Executive Operations Coordinator

VNA & Hospice; Monterey (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision insurance

HSA and FSA options

403(b) plan

Employee premium subsidy $35/mo

Bonus Eligible

Job summary

Central Coast VNA & Hospice seeks a Fundraising & Executive Operations Coordinator to support donor relations, grant activities, and executive administration within our mission-driven home health and hospice organization.

The role is about 40% donor/funder relations and 60% development operations and admin support, coordinating with the CEO and partners to ensure timely communications, records, schedules, and follow-up.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• 1–4 years in development, nonprofit administration, donor relations, or related fields preferred.
• Experience using a CRM, donor database, or similar information management system.
• Strong proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication with professional tone and audience awareness.
• Strong organizational and time-management skills with ability to manage multiple priorities.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and ability to collaborate with CEO, staff, donors, board, and partners.

Responsibilities

• Manage donor and funder communications and acknowledgments.
• Maintain CRM and donor records; support cultivation, stewardship, campaigns, events, and prospect research.
• Track grant opportunities, deadlines, submissions, reports, renewals, and related requirements.
• Coordinate calendars, meetings, and materials for CEO, partners, donors, and board members.
• Support gift-processing workflows, including acknowledgments, reporting, reconciliation, and recordkeeping.
• Assist with fundraising campaigns, events, PR, community engagement, and other initiatives.
• Conduct research to support donor, funder, and prospect development.
• Assist with special projects supporting development and executive operations

Skills

Donor relations

Fundraising

Grant administration

Time management

Communication

Interpersonal skills

Project management

Education

Bachelor’s degree or equivalent

Tools

CRM software

Microsoft 365

Job description

At Central Coast VNA & Hospice (VNA), we are committed to delivering compassionate, team-driven home health, palliative, and hospice care to individuals and families across the Central Coast. For over 74 years, VNA has provided skilled in-home services, from rehabilitation and chronic disease management to comfort care at life's end. With a focus on dignity, respect, and individualized care plans tailored to each patient's needs. As a nonprofit rooted in community trust, VNA upholds a mission of patient-centered care, reinvesting resources into clinical excellence, family support, and accessible community health services. VNA is looking for a Fundraising & Executive Operations Coordinator.

Job Summary: The Fundraising & Executive Operations Coordinator is a highly organized, proactive professional who provides essential support for fundraising operations, donor and funder relations, and executive administration within a mission-driven home health and hospice organization. The role is approximately 40% donor and funder relations and 60% development operations and administrative support. Working closely with the CEO and external development partners, the Coordinator helps ensure that donor communications, grant activities, records, schedules, and follow-up are managed accurately, efficiently, and with exceptional professionalism and discretion. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities while building positive relationships with donors, funders, executives, board members, staff, and community partners.

Status: Full-Time (on-site)

Responsibilities:

• Manage donor and funder communications, acknowledgments, correspondence, meeting materials
• Maintain accurate and up-to-date CRM and donor records and support donor cultivation, stewardship activities, fundraising campaigns, events, and prospect research
• Track grant opportunities, application deadlines, submissions, reports, renewals, and other grant-related requirements
• Coordinate calendars, meetings, schedules, materials, action items, and follow-up activities for the CEO, development partners, donors, board members, and other stakeholders
• Support gift-processing workflows, including gift acknowledgment, reporting, reconciliation, and recordkeeping in coordination with appropriate staff
• Assist with fundraising campaigns, special events, public relations activities, community engagement, and other development initiatives
• Conduct research to support donor, funder, and prospect development activities
• Assist with special projects and other duties that support the organization’s development and executive operations

Education/Experience/Skills/Qualifications:

• Bachelor’s degree or an equivalent combination of education and relevant experience
• One to four years of experience in development, nonprofit administration, donor relations, executive support, healthcare administration, communications, or a related field preferred
• Experience using a CRM, donor database, or similar information management system
• Strong proficiency with Microsoft 365, particularly Outlook, Word, Excel, PowerPoint, and Teams
• Excellent written and verbal communication skills, with strong attention to tone, accuracy, professionalism, and audience
• Demonstrated organizational and time-management skills, with the ability to prioritize and manage multiple projects, responsibilities, and deadlines
• Demonstrated ability to exercise sound judgment and maintain confidentiality when handling sensitive donor, executive, patient-related, and organizational information
• Strong interpersonal and relationship-building skills, with the ability to work effectively with the CEO, consultants, staff, board members, donors, funders, and community partners
• Fundraising, grant administration, home health, hospice, palliative care, or nonprofit healthcare experience is helpful but not required

Joining VNA means becoming part of a trusted, mission-driven organization with more than 74 years of community-based service. We are dedicated to supporting our employees with meaningful professional growth opportunities, a collaborative environment, and a strong commitment to work/life balance.

The compensation range for this role is determined by factors such as location and required skills. The salary range provided reflects the lowest to highest amount we reasonably anticipate paying for this position at the time of posting. Compensation is influenced by labor market conditions and various factors, including but not limited to: prevailing minimum wage in the area, relevant education, experience, skills, geographic location, performance, travel requirements, sales or revenue targets, and business needs. It is not typical for a new hire to be offered the highest end of the salary range. Pay decisions are based on the unique circumstances of each candidate and position.

In addition to competitive compensation, VNA offers a comprehensive benefits package, including:

• Paid time off
• Medical, dental, and vision insurance
• HSA and FSA options
• 403(b) plan
• A $35 monthly premium for employee-only medical coverage or other options available
• Bonus Eligible

We are proud to provide a workplace where you can grow your career while making a meaningful impact on the community we serve.