Development & Executive Operations Specialist

ADP, Inc.; Monterey (CA); On-site; USD 62,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision insurance

HSA and FSA options

403(b) plan

$35 monthly employee medical premium

Job summary

Central Coast VNA & Hospice (VNA) seeks a detail-oriented Development & Executive Operations Coordinator to support fundraising operations, donor relations, and executive administration. The role balances donor communications, grant activities, and CRM management, reporting to the CEO and development partners.

You will maintain donor records, assist with campaigns and events, and coordinate calendars with board and staff while handling sensitive information with discretion.

Qualifications

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• 1–4 years in development, nonprofit administration, donor relations, executive support, healthcare administration, communications, or related field preferred.
• Experience using a CRM, donor database, or similar information management system.
• Strong proficiency with Microsoft 365, particularly Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills, with strong attention to tone, accuracy, professionalism, and audience.
• Demonstrated organizational and time-management skills, with the ability to prioritize and manage multiple projects, responsibilities, and deadlines.
• Demonstrated ability to exercise sound judgment and maintain confidentiality when handling sensitive donor, executive, patient-related, and organizational information.
• Strong interpersonal and relationship-building skills, with the ability to work effectively with the CEO, consultants, staff, board members, donors, funders, and community partners.
• Fundraising, grant administration, home health, hospice, palliative care, or nonprofit healthcare experience is helpful but not required.

Responsibilities

• Manage donor and funder communications, acknowledgments, correspondence, meeting materials.
• Maintain accurate and up-to-date CRM and donor records and support donor cultivation, stewardship activities, fundraising campaigns, events, and prospect research.
• Track grant opportunities, application deadlines, submissions, reports, renewals, and other grant-related requirements.
• Coordinate calendars, meetings, schedules, materials, action items, and follow-up activities for the CEO, development partners, donors, board members, and other stakeholders.
• Support gift-processing workflows, including gift acknowledgment, reporting, reconciliation, and recordkeeping in coordination with appropriate staff.
• Assist with fundraising campaigns, special events, public relations activities, community engagement, and other development initiatives.
• Conduct research to support donor, funder, and prospect development activities.
• Assist with special projects and other duties that support the organization’s development and executive operations.

Skills

CRM experience

Microsoft 365

Communication skills

Organizational skills

Confidentiality

Relationship building

Education

Bachelor's degree

Tools

CRM system

Job description

Central Coast VNA & Hospice (VNA) seeks a detail-oriented Development & Executive Operations Coordinator to support fundraising operations, donor relations, and executive administration. The role balances donor communications, grant activities, and CRM management, reporting to the CEO and development partners.

You will maintain donor records, assist with campaigns and events, and coordinate calendars with board and staff while handling sensitive information with discretion.