Development & Executive Operations Coordinator

Visiting Nurse Association & Hospice; Monterey (CA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision insurance

Company paid life insurance

HSA and FSA options

403(b) plan

Employee health coverage $35/mo

Job summary

Central Coast VNA & Hospice seeks a Development & Executive Operations Coordinator to support fundraising, donor relations, and executive administration within a mission-driven home health and hospice organization.

The role balances donor/funder relations (approximately 40%) with development operations and administrative support (approximately 60%), collaborating closely with the CEO and development partners while maintaining discretion and professionalism.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• One to four years of experience in development or nonprofit administration, donor relations, executive support, or related field preferred.
• Experience using a CRM, donor database, or similar information management system.
• Strong proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication with attention to tone and professionalism.
• Demonstrated organizational and time-management skills with ability to manage multiple priorities.
• Ability to maintain confidentiality with sensitive information.
• Strong interpersonal skills to work with CEO, staff, board, donors, funders, and partners.
• Fundraising, grant administration, or nonprofit healthcare experience is helpful but not required.

Responsibilities

• Manage donor and funder communications, acknowledgments, and meeting materials.
• Maintain CRM and donor records; support donor cultivation and stewardship activities.
• Track grant opportunities, deadlines, submissions, reports, renewals, and related requirements.
• Coordinate calendars, meetings, materials, action items, and follow-up for CEO, donors, board, and partners.
• Support gift-processing workflows including acknowledgments, reporting, and reconciliation.
• Assist with fundraising campaigns, events, PR, and community engagement.
• Conduct research to support donor, funder, and prospect development activities.
• Assist with special projects supporting development and executive operations.

Skills

CRM software

MS Office 365

Written communication

Time management

Interpersonal skills

Confidentiality

Donor relations

Education

Bachelor’s degree

Tools

CRM system

Donor database

Job description

At Central Coast VNA & Hospice (VNA), we are committed to delivering compassionate, team-driven home health, palliative, and hospice care to individuals and families across the Central Coast. For over 74 years, VNA has provided skilled in-home services, from rehabilitation and chronic disease management to comfort care at life's end. With a focus on dignity, respect, and individualized care plans tailored to each patient's needs. As a nonprofit rooted in community trust, VNA upholds a mission of patient-centered care, reinvesting resources into clinical excellence, family support, and accessible community health services. VNA is looking for a Development & Executive Operations Coordinator.

Job Summary

The Development & Executive Operations Coordinator is a highly organized, proactive professional who provides essential support for fundraising operations, donor and funder relations, and executive administration within a mission-driven home health and hospice organization. The role is approximately 40% donor and funder relations and 60% development operations and administrative support. Working closely with the CEO and external development partners, the Coordinator helps ensure that donor communications, grant activities, records, schedules, and follow-up are managed accurately, efficiently, and with exceptional professionalism and discretion. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities while building positive relationships with donors, funders, executives, board members, staff, and community partners.

Status

Full-Time

Responsibilities

• Manage donor and funder communications, acknowledgments, correspondence, meeting materials
• Maintain accurate and up-to-date CRM and donor records and support donor cultivation, stewardship activities, fundraising campaigns, events, and prospect research
• Track grant opportunities, application deadlines, submissions, reports, renewals, and other grant-related requirements
• Coordinate calendars, meetings, schedules, materials, action items, and follow-up activities for the CEO, development partners, donors, board members, and other stakeholders
• Support gift-processing workflows, including gift acknowledgment, reporting, reconciliation, and recordkeeping in coordination with appropriate staff
• Assist with fundraising campaigns, special events, public relations activities, community engagement, and other development initiatives
• Conduct research to support donor, funder, and prospect development activities
• Assist with special projects and other duties that support the organization’s development and executive operations

Education/Experience/Skills/Qualifications

• Bachelor’s degree or an equivalent combination of education and relevant experience
• One to four years of experience in development, nonprofit administration, donor relations, executive support, healthcare administration, communications, or a related field preferred
• Experience using a CRM, donor database, or similar information management system
• Strong proficiency with Microsoft 365, particularly Outlook, Word, Excel, PowerPoint, and Teams
• Excellent written and verbal communication skills, with strong attention to tone, accuracy, professionalism, and audience
• Demonstrated organizational and time-management skills, with the ability to prioritize and manage multiple projects, responsibilities, and deadlines
• Demonstrated ability to exercise sound judgment and maintain confidentiality when handling sensitive donor, executive, patient-related, and organizational information
• Strong interpersonal and relationship-building skills, with the ability to work effectively with the CEO, consultants, staff, board members, donors, funders, and community partners
• Fundraising, grant administration, home health, hospice, palliative care, or nonprofit healthcare experience is helpful but not required

Special Requirements

• Current driver's license
• Auto insurance
• Reliable vehicle

Joining VNA means becoming part of a trusted, mission-driven organization with more than 74 years of community-based service. We are dedicated to supporting our employees with meaningful professional growth opportunities, a collaborative environment, and a strong commitment to work/life balance.

The compensation range for this role is determined by factors such as location and required skills. The salary range provided reflects the lowest to highest amount we reasonably anticipate paying for this position at the time of posting. Compensation is influenced by labor market conditions and various factors, including but not limited to: prevailing minimum wage in the area, relevant education, experience, skills, geographic location, performance, travel requirements, sales or revenue targets, and business needs. It is not typical for a new hire to be offered the highest end of the salary range. Pay decisions are based on the unique circumstances of each candidate and position.

In addition to competitive compensation, VNA offers a comprehensive benefits package, including:

• Paid time off
• Medical, dental, and vision insurance
• Company paid life insurance
• HSA and FSA options
• 403(b) plan
• A $35 monthly premium for employee-only medical coverage or other options available

We are proud to provide a workplace where you can grow your career while making a meaningful impact on the community we serve.