Childhood Ministry Program Coordinator and Generalist

Baptist Executive Board; Dallas (TX); On-site; USD 34,000 - 52,000; Full time

Job summary

Texas Baptists in Dallas is seeking an organized administrative assistant to support the Church Strong Team and church partners. You will help prepare events, manage communications, and keep records accurate.

You will handle registrations, scheduling, budgeting help, and compliance tasks, including background checks and safety training, and assist with meetings and materials. This role requires teamwork and discretion within a faith-based organization.

Responsibilities

• Assist Specialist with event preparation and promotions, including enlisting designers and proofing materials, and reviewing mailing lists.
• Prepare and email promotional flyers to ministry leaders and post on websites; create email blasts across social channels.
• Maintain participant lists for events, create name tags, design programs, and monitor event budgets.
• Provide administrative support including record retention, filing, and responding to ministry needs from internal and external constituents.
• Answer phones, route messages, manage high-priority inquiries, and assist specialists accordingly.
• Process financials: deposit checks, prepare expense forms, requisitions, invoices, reimbursements, and travel expenses; monitor budget compliance.
• Maintain contact lists for Preschool/Childhood Ministers and ensure data current across databases.
• Attend events and assist with registration and other needs.
• Assist in Bible Drill competitions and in Leadership Texas Baptists monthly gatherings.
• Support promotion, registration, and reporting for the childhood ministry certification program.
• Monitor Preschool/Childhood and VBS Curricula on BaptistWay Press website.
• Process mail and correspondence accurately; prepare letters and memos.
• Answer phones promptly and respond to information requests; collaborate with colleagues to meet project objectives.
• Attend required meetings and training; maintain compliance with Baptist General Event of Texas policies and laws.
• Maintain Ministrysafe compliance for Church Strong Team (25% of the role) and serve as a knowledgeable contact for its goals and resources.
• Complete tasks related to the Church Strong Team operations as assigned (25%).
• Perform other duties as required.

Job description

Description

Texas Baptists is a convention of more than 5,300 Baptist churches. Active membership at a church supportive of Texas Baptists is a condition of employment. Texas Baptists makes all employment decisions based on its religious mission, purpose, and beliefs while otherwise complying with all federal, state, and local employment laws. The BGCT is dedicated to fair hiring practices and only relies on lawful exemptions to employment laws to the extent necessary to protect its religious mission, purpose, and beliefs.

Requirements

RESPONSIBILITIES/TASKS

NOTE: Some descriptions may have more specific duties and/or goals and objectives attached to this form. Such attachments normally reflect unique aspects of specific locations, shifts, departments, etc.

• 1. Assist Specialist in preparation and promotion of events to include, but not limited to, enlisting a designer, proofing materials, requesting and reviewing the mailing list, and supervising printing.
• 2. Email promotional flyers of events to Preschool/Childhood Ministers, Director of Missions, and other key leaders and request placement on website. Creating Constant Contact email blasts promoting events, including other social networking platforms (Facebook, Instagram, etc.)
• 3. Maintain list of current participants in events, make name tags, design program, and answer questions about events. Monitor budget requirements for events.
• 4. Provide administrative support for the Specialist to include, e but not be limited to, accurate maintenance of record retention systems, filing, and responding to ministry needs from internal and external constituents.
• 5. Provide effective telecommunications support, including answering phones, taking messages, and routing messages and requests. Accurately identify high-priority callers and take immediate action to inform the specialist, then properly manage routing of callers and/or messages to the appropriate individual.
• 6. Deposit checks and prepare expense forms and honoraria as required. Process check requisitions, invoices, reimbursement vouchers, credit card bills, and travel expenses as required; maintain an efficient record retention system for these documents. Monitor compliance with budgetary guidelines and notify Strategists of any budget deficit.
• 7. Maintain list of Preschool/Childhood Ministers and update contact list to ensure information is current on all databases.
• 8. Attend events, as requested (to include but not limited to the Preschool/Childhood Ministers Retreat, Conclave NextGen, Special Friends Retreat) and assist with registration and other event needs.
• 9. Assist in Bible Drill competitions as needed.
• 10. Assist in preparation for Leadership Texas Baptists monthly gatherings.
• 11. Assist in promotion, registration, and reporting for the childhood ministry certification program.
• 12. Monitor the Preschool/Childhood curriculum (English and Spanish) and VBS Curriculum (English and Spanish) on BaptistWay Press website.
• 13. Process mail and other correspondence in an accurate and timely manner.
• 14. Prepare and proofread letters, memos, spreadsheets, and other correspondence accurately and promptly.
• 15. Answer phones promptly, take accurate messages, and respond to requests for information.
• 16. Work with co-workers effectively to meet objectives established for the successful completion of projects.
• 17. Attend meetings and participate in training as required.
• 18. Maintain compliance with Baptist General Event of Texas policies and procedures. Maintain compliance with all state and federal laws and regulatory requirements.
• 19. Maintain and administer Ministrysafe compliance (Background Checks & Sexual Abuse Prevention Training) for the Church Strong Team. This will represent 25% of this position.
• 20. Serve as a knowledgeable contact regarding the Church Strong Team’s purpose, goals, functions, and resources.
• 21. Complete tasks related to the overall operations of the Church Strong Team as assigned by the Church Strong Team Administrator (25% of this position).
• 22. Perform other duties as required.