Childhood Ministry Programs Lead & Events Coordinator

Baptist Executive Board; Dallas (TX); On-site; USD 34,000 - 52,000; Full time

Job summary

Texas Baptists in Dallas is seeking an organized administrative assistant to support the Church Strong Team and church partners. You will help prepare events, manage communications, and keep records accurate.

You will handle registrations, scheduling, budgeting help, and compliance tasks, including background checks and safety training, and assist with meetings and materials. This role requires teamwork and discretion within a faith-based organization.

Responsibilities

• Assist Specialist with event preparation and promotions, including enlisting designers and proofing materials, and reviewing mailing lists.
• Prepare and email promotional flyers to ministry leaders and post on websites; create email blasts across social channels.
• Maintain participant lists for events, create name tags, design programs, and monitor event budgets.
• Provide administrative support including record retention, filing, and responding to ministry needs from internal and external constituents.
• Answer phones, route messages, manage high-priority inquiries, and assist specialists accordingly.
• Process financials: deposit checks, prepare expense forms, requisitions, invoices, reimbursements, and travel expenses; monitor budget compliance.
• Maintain contact lists for Preschool/Childhood Ministers and ensure data current across databases.
• Attend events and assist with registration and other needs.
• Assist in Bible Drill competitions and in Leadership Texas Baptists monthly gatherings.
• Support promotion, registration, and reporting for the childhood ministry certification program.
• Monitor Preschool/Childhood and VBS Curricula on BaptistWay Press website.
• Process mail and correspondence accurately; prepare letters and memos.
• Answer phones promptly and respond to information requests; collaborate with colleagues to meet project objectives.
• Attend required meetings and training; maintain compliance with Baptist General Event of Texas policies and laws.
• Maintain Ministrysafe compliance for Church Strong Team (25% of the role) and serve as a knowledgeable contact for its goals and resources.
• Complete tasks related to the Church Strong Team operations as assigned (25%).
• Perform other duties as required.

Job description

Texas Baptists in Dallas is seeking an organized administrative assistant to support the Church Strong Team and church partners. You will help prepare events, manage communications, and keep records accurate.

You will handle registrations, scheduling, budgeting help, and compliance tasks, including background checks and safety training, and assist with meetings and materials. This role requires teamwork and discretion within a faith-based organization.