Support Raising Staff Ministry Staff

Baptist Executive Board; Dallas (TX); Presencial; USD 40.000 - 52.000; Jornada completa

Descripción de la vacante

Texas Baptists in Dallas seeks an organized administrative assistant to support BSM ministerial staff with clerical, receptionist, financial, and ministry-based work. This role requires accurate record-keeping and responsive service to internal and external constituents.

Responsibilities include processing mail, scheduling meetings, coordinating travel, backing up the financial ministry, managing donor communications, ensuring compliance with policies and regulations, and supporting training

Formación

• Experience in office administration and clerical tasks.
• Ability to respond to information requests from internal and external constituents.

Responsabilidades

• Office Responsibilities - Provide general clerical assistance for the BSM, including record retention, filing, and responding to ministry needs.
• Assist with telecommunications: answer phones, take messages, route requests, and inform staff of high-priority callers.
• Arrange travel (airline, hotel, car) and provide required documentation.
• Process mail and other correspondence accurately and timely.
• Prepare and proofread letters, memos, spreadsheets, and other documents.
• Schedule and coordinate meetings and distribute staff weekly schedules.
• Create written documents and maintain organized files.
• Serve as financial backup when the financial ministry assistant is out (FE reports, payments).
• Maintain extensive knowledge of campus ministry programs to respond accurately to inquiries.
• Handle donor responsibilities and address donor questions or issues.
• Attend meetings and participate in required training.
• Ensure compliance with Texas Baptists policies and relevant laws.
• Support Raising Administrative Tasks, monitor balances, and alert the director as needed.
• Move funds per semester per funding agreements and assist with onboarding/offboarding TX BSM missionaries.
• Assist HR with hiring paperwork, verify benefits, and assist with new employee orientation.
• Support training events (Bootcamp, Thrive) including travel, accommodations, meals, and documenting materials.
• Facilitate creation of funding agreements and ensure documentation accuracy and compliance.
• General checking for compliance and correctness on all processes.
• Perform other duties as required.

Conocimientos

Clerical duties

Receptionist duties

Financial backup

Donor relations

Descripción del empleo

Description

Texas Baptists is a convention of more than 5,300 Baptist churches. Active membership at a church supportive of Texas Baptists is a condition of employment. Texas Baptists makes all employment decisions based on its religious mission, purpose, and beliefs while otherwise complying with all federal, state, and local employment laws. The BGCT is dedicated to fair hiring practices and only relies on lawful exemptions to employment laws to the extent necessary to protect its religious mission, purpose, and beliefs.

1. BASIC FUNCTION

Provide administrative support to BSM ministerial staff. Duties include general clerical, receptionist, financial, and ministry-based work. Areas of focus are administrative support for TX BSM Support Raising Staff.

Requirements

RESPONSIBILITIES / TASKS

NOTE: Some descriptions may have more specific duties and/or goals and objectives attached to this form. Such attachments normally reflect unique aspects of specific locations, shifts, departments, etc.

1. Office Responsibilities - Provide general clerical assistance for the BSM to include, but not limited to:

• Accurate maintenance of record retention systems, filing, and responding to ministry needs from internal and external constituents.
• Effective telecommunications support by answering phones, taking messages, routing messages, and requests timely and accurately. Accurately identify high-priority callers and take immediate action to inform staff, then properly manage routing of caller and/ or messages to the appropriate individual.
• Make travel arrangements including airline, hotel, and rental car reservations. Notify supervisor and staff of arrangements and provide travel documentation required for trip.
• Process mail and other correspondence accurately and timely.
• Prepare and proofread letters, memos, spreadsheets, and other correspondence accurately and timely.
• Schedule and coordinate meetings, conferences, and church visits; maintain and distribute staff weekly schedules.
• Effectively create written documents, maintaining files (print and electronic) in an organized manner.
• Serve as financial backup when the financial ministry assistant is out of the office (FE reports, payments, etc.)

2. Maintain extensive knowledge of all programs of the campus ministry and be able to respond to requests for information accurately and timely.

3. Handle donor responsibilities, including:

• Communicate with donors who contact our office with issues or questions
• Address and correct problems as they are discovered in our documentation

4. Attend meetings and participate in training as required.

5. Maintain compliance with the Baptist General Convention of Texas policies and procedures. Maintain compliance with all state and federal laws and regulatory requirements.

6. Support Raising Administrative Tasks include:

• Monitor balances of all support raising accounts

a. Alert Support Raising Director if individual balances are lagging behind

b. Add updated amounts to dashboard monthly

• Watch for gifts that don't come in through online giving platforms and make sure they end up in the proper accounts (trusts, stocks, donor-advised funds, etc.)
• Assist all new support raising staff as they transition onto the TX BSM team

a. Assist HR with collection of needed hiring paperwork (HR deadline must be met)

b. Check actual benefits selection matches funding agreement

c. Assist with new employee orientation

d. Support Bootcamp, Thrive, and off cycle Support Raising Training meetings- including travel, accommodation, and meal arrangements, producing documents needed for the training, general hospitality tasks, and answering questions.

• Move funds once per semester for all support raising staff according to funding agreements

a. CP or DD supplements to account where each individual is paid from

b. Training and administrative funds from individual accounts to the main T&A fund

• Facilitate creation of funding agreements (October & March)
• Assist with the Process of onboarding and offboarding TX BSM Missionaries

a. Application and agreement process

b. Complete Background checks, ministry safe trainings, and input correct information into Salesforce

c. Assist support-raising coaches with documentation

d. General Checking for compliance and correctness on all processes

7. Perform other duties as required.