Donor Events & Admin Coordinator — Hybrid

Minnesota Zoo Foundation; Fort Snelling Unorganized Territory (MN); Híbrido; USD 29.000 - 33.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short/Long Term Disability Insurance

401K

HSA

Descripción de la vacante

The Minnesota Zoo Foundation is seeking an Admin and Event Coordinator to provide administrative and event support across departments. You will assist in donor cultivation and stewardship, handle scheduling, and coordinate day-of logistics for fundraisers and events.

The role is hybrid, onsite 4+ days per week, with after-hours and weekend duties during events. Reports to the COO and includes coordinating with multiple teams and vendors to ensure successful donor experiences.

Formación

• 1+ year experience in a professional office setting with administrative responsibilities.
• 1+ years of demonstrated experience managing complex calendars across an organization, including executives, fundraisers, or sales executives, or booking multiple spaces in a venue.
• 1+ years of proficiency in Microsoft Office Suite, including Outlook, Teams, Excel, Word, and Powerpoint.
• 1+ years working in a nonprofit organization or in a public facing role.
• Strong attention to detail with the ability to multi-task and prioritize.
• Demonstrated experience handling confidential and sensitive information.
• Excellent written and oral communication skills, including the ability to interact appropriately with donors and the general public via email, over the phone, and in person.
• A valid driver’s license, with a safe driving record, and at least one year of driving experience travel to offsite meetings or other responsibilities.
• Background checks required
• 3+ years of experience working in a nonprofit organization, preferably in a fundraising operations capacity
• 2+ years of experience working in a donor database, Tessitura preferred.
• 2+ year experience in a professional office setting with administrative responsibilities
• 2+ years of demonstrated experience managing complex calendars across an organization, including executives, fundraisers, or sales executives, or booking multiple spaces in a venue
• 2+ years of proficiency in Microsoft Office Suite, including Outlook, Teams, Excel, Word, and Powerpoint.
• Project management experience, or demonstrated experience overseeing complex processes and procedures
• Detail-oriented with a track record of successful project management.

Responsabilidades

• Schedule donor, prospect, and partner meetings including booking spaces, confirming schedules, arranging catering, room and technology setup, collateral material preparation, and coordinating with relationship managers on any other preparation or communication required.
• Coordinate behind-the-scenes experiences and tours with animal care, operations, and other Zoo departments, including requests, confirmations, and day-of hosting with relationship managers.
• Support planning and execution of donor cultivation, stewardship, and recognition events.
• Support scheduling, tracking, and follow-up for planning meetings.
• Manage day-of logistics: setup and teardown, check-in, vendor, staff, and volunteer coordination, signage, and guest needs.
• Track RSVPs, guest lists, name badges, and post-event attendance in the donor CRM.
• Coordinate sponsor activations including scheduling, Zoo department approvals, and site logistics.
• Serve as onsite day-of contact for sponsor teams: arrival, setup, placement, and wrap-up.
• Document sponsor activation deliverables and notes from day-of, to debrief with Foundation team.
• Provide general administrative support to the Executive Director and COO: Scheduling, creating presentations, and organizing documents for meetings.
• Draft accurate and timely minutes and track follow-up for internal / external meetings.
• Maintain organizational calendars, schedule, and prepare agendas for internal meetings.
• Assist with setup for in-person meetings, Board meetings, Committee meetings, etc.
• Prioritize and route incoming mail to appropriate staff / departments.
• Support standard operating procedure documentation and dissemination.
• Occasional running of errands onsite or offsite, including using personal vehicle.

Conocimientos

1+ year experience in a professional

Calendar management

Microsoft Office Suite

Nonprofit experience

Attention to detail

Handling confidential information

Excellent communication

Driver’s license

Background checks

Educación

High School Diploma or GED

Associate’s or Bachelor’s degree

Herramientas

Microsoft Office Suite

Descripción del empleo

The Minnesota Zoo Foundation is seeking an Admin and Event Coordinator to provide administrative and event support across departments. You will assist in donor cultivation and stewardship, handle scheduling, and coordinate day-of logistics for fundraisers and events.

The role is hybrid, onsite 4+ days per week, with after-hours and weekend duties during events. Reports to the COO and includes coordinating with multiple teams and vendors to ensure successful donor experiences.